Posting Date: September 21, 2026
Closing Date: September 28, 2026
Department: Clerk & Community Services Dept.
Hours per Week: 35 hours per week
Advantages Entitlement: Yes
Pension Entitlement:Yes - Employer Matched Contributions
Existing Position: Yes
NOC:13100
Salary Level 5: $29.76 - $35.01 (2026)
Union: CUPE Local 434

Interviews are tentatively scheduled for October 8, 2026. Further details (including time and location) will be provided to candidates selected for interviews

Position Summary

Under the supervision of the Director of Community Services/City Clerk, the Clerk Co-ordinator will provide service to all Clerks Department customers, maintain both electronic and physical Municipal records, assist with clerical duties and train new staff on departmental software.

Duties

• Assist with all departmental clerical duties
• Answer general inquiries and direct as required
• Assist with the preparation of various departmental committee meetings, agendas, minutes, resolutions, etc. as directed
• Assist with the preparation of the Council package, typing by-laws, agreements, general correspondence, agendas, minutes, resolutions, etc. as directed
• Assist with all aspects of Laserfiche support and training and provide all in-house training
• Assist with maintaining all physical and electronic records
• Assist in organization of records management and co-ordinate destruction of records
• Assist with Freedom of Information files and claims against Municipality
• Assist with the administration, co-ordinating, planning,
  
  
  
  scheduling and attending all of the Committee of Adjustment hearings
• Assist with the processing of laneway closures and land sales
• Assist with preparing and maintaining Zoning & Deeming By-Law Files/Certificates
• Assist with the co-ordination and implementation of the Municipal Election process
• Perform other duties as assigned

Qualifications

• Two-year Community College Diploma in Office Administration
• Minimum one (1) year experience in general office work
• Knowledge of Civic Web Meeting Manager, GIS, Microsoft Office Suite, and Laserfiche
• Good oral and written communication skills required
• Proven ability to work effectively with others
• AMCTO designation considered an asset

The City of Timmins is committed to providing a safe and supportive workplace where diversity, equity and inclusion are at the core of how we conduct business. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations throughout the recruitment and selection process, in accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. We thank all applicants for their interest; however, only candidates under consideration will be contacted.

www.timmins.ca
www.movetotimmins.ca
(705) 264-1331

Jobs from Corporation of the City of Timmins