Your role asExecutive AssistantWe are looking for an exceptionally organized, proactive, and service-oriented Executive Assistant to support Dialogue's C‐Suite executives. You will play a critical role in enabling our executives to perform at their best, while creating a warm, seamless, and collaborative in‐office experience for employees and guests. This role requires presence in our Montreal office 4 days a week to support both executive needs and office operations.What you'll be doingExecutive SupportManage complex calendars and schedules for two C‐Suite executives, including meeting coordination, room bookings, video conference logistics, and travel arrangementsMonitor inboxes and email communications, drafting and responding on behalf of executives when appropriatePrepare briefing materials, internal communications, decks, and documentation as neededSupport with expense reports, contact management, procurement, and contract routingCoordinate executive involvement in internal meetings, company‐wide initiatives, and external engagementsExercise sound judgment, discretion, and confidentiality at all timesOffer occasional personal assistance when requiredProactively identify opportunities to streamline administrative processes and toolsMontreal Office SupportCoordinate internal events, meetings, and in‐office activities that contribute to a vibrant team cultureProvide basic technical support for office tools, Zoom Rooms, conference equipment, and visitor systemsGreet employees and guests,



ensuring a polished and professional in‐office experienceWe'd love to hear from you if you have3+ years of direct executive support experience, ideally supporting senior leaders in a quick‐moving environmentOutstanding verbal and written communication skills in English and FrenchHigh EQ, empathy, generosity, and a genuine enjoyment of helping others succeedAbility to anticipate needs and take initiative with minimal directionStrong organizational skills, attention to detail, and ability to juggle multiple prioritiesProven professionalism, discretion, and confidence handling sensitive and confidential informationTech‐savviness: Google Suite, conferencing systems, Zoom Rooms, procurement, etc.A positive, service‐oriented, and collaborative attitudeAvailability to work on‐site 4 days/week to support both executives and the officeAt Dialogue, your well-being is our priorityTaking care of others also means taking care of our team! Depending on your role and employment status, you could have access to the following benefits:Access to the Dialogue app and virtual mental health support for you and your familyFully funded insurance, a health spending account, dental coverage, and fitness reimbursement4 weeks vacation, 9 wellness days, and 1 volunteer dayWork abroad up to 4 weeks/yearIncentive plans, referral bonuses & RRSP matchingLearning via Coursera, external training budget & mentorshipOptional parental leave top‐up

📌 Executive Assistant (Montreal)
🏢 Dialogue
📍 Montreal