Jewish Federation is seeking a Board & Committee Administration Assistant. This is an entry‐level, part‐time role ideal for someone looking to build experience in nonprofit governance, board operations, and executive administration.Position SummaryThe Board & Committee Administrative Assistant provides essential administrative and logistical support to the organization's Board of Directors and select committees. The role focuses on coordination, documentation, and organization, helping ensure meetings run smoothly, materials are prepared on time, and governance processes are well supported.Duties & ResponsibilitiesCoordinate scheduling for Board and committee meetings, including calendar management, meeting invitations, virtual meeting set‐up, catering and room bookingPrepare and distribute meeting materials such as agendas, briefing notes, and reportsDraft and format meeting minutes and maintain accurate records and archivesTrack action items and follow up on outstanding materials as neededAssist in preparing and updating Board and committee onboarding materialsHelp maintain governance documents, templates, and reference materialsSupport the development and ongoing maintenance of a centralized Board information portal or shared drive, ensuring materials are well organized, current, and easy to accessProvide administrative support for Board retreats and in‐person meetings, including logistics, materials,



and schedulingMaintain organized digital filing systems related to Board and committee workSupport other light administrative tasks related to governance and executive operations as neededQualificationsStrong organizational skills with the ability to multitask efficiently in a fast‐paced environmentFluency in spoken and written English, with the ability to draft clear and accurate meeting materials and minutesBasic typing speed with attention to proofreading detailsComputer and AI literacy with good knowledge of office equipment such as computers, printers, and scannersComfort working with calendars, documents, and basic administrative tools (e.G., Microsoft Office / Google Workspace); familiarity with Adobe,Canva, Microsoft Dynamics (CRM), and other relevant digital tools is an assetAbility to handle confidential information with professionalism and discretionInterest in nonprofit work, governance, or administrationPreferred (but not required)Previous experience with meeting coordination, note‐taking, or administrative support (including school, volunteer, or internship experience)Familiarity with virtual meeting platforms (e.G., Zoom, Teams)About UsJewish Federation of British Columbia is the central planning, convening, facilitating, and fundraising organization for the local Jewish community and works collaboratively with more than three dozen partner organizations, unifying their work.Our work is inspired by the following core valuesChesed – loving kindnessTzedakah – justice,



charityKlal Israel – unity of the Jewish peopleTikkun Olam – repairing the worldWhy Work for Jewish FederationMeaningful work that strengthens and protects the Jewish communityA supportive, values‐driven workplace grounded in collaboration, excellence, and care, reflected in 91% of employees reporting a solid sense of belongingInvestment in employee growth through training and professional developmentWhat This Role OffersHands‐on experience supporting Board governance in a nonprofit environmentExposure to senior leadership, committees, and organizational decision‐makingFlexible part‐time hours suited to students or early‐career professionalsMentorship and skill‐building in administration, documentation, and organizational operationsBenefitsVacation pay in line with BC Employment StandardsEarly Office Closures at 3 PM on FridaysFree Staff ParkingMembership Discount to the Jewish Community Centre of Greater VancouverDetails and How to ApplyCompensation: $27.50–$30 per hour, commensurate with experience, based on a 10‐to‐15‐hour work weekSchedule: Part‐time, one‐year contract with the possibility of extension. The role averages 10–15 hours per week and requires availability for early morning or evening meetings up to twice per month.Work Location: Hybrid. Primarily remote, with in‐office attendance required for Board and committee meetings as needed.If you are interested in this opportunity, please email your resume and cover letter (quoting "Assistant, Board & Committee Administration" in the subject line) to [email protected]. Tell us how you can use your skills to benefit our team and our community!Resumes that do not include a cover letter will not be considered. We thank all applicants; however, only those selected for an interview will be contacted.

📌 Assistant, Board & Committee Administration (Vancouver)
🏢 Jewish Federation of British Columbia
📍 Vancouver