Administrative Assistant IV Saint Mary's University
Halifax, Nova Scotia, Canada
On-site
Full-time, Permanent
$43,410 - $51,418 CAD yearly
Date Posted: September 21st, 2026
Posting Deadline: October 5th, 2026
Department: Department for the Study of Religion and Department of Philosophy, Faculty of Arts
Group Affiliation: Bargaining Unit 179, Group 6 ($43,410- $51,418 annually)
What We Offer Competitive compensation
Comprehensive benefits package
Defined Contribution Pension plan
Vacation
Flexible Workplace
Holiday closure
Summer hour schedule
Discounted Employee Transit EPass through Halifax Transit
Responsibilities Responds to general inquiries and follows up and troubleshoots as necessary.
Schedules appointments and sets up meetings, as requested.
Attends meetings and prepares minutes, as requested.
Creates and maintains filing systems and data bases; organizes electronic and paper files and filing systems, and ensures backup and protection of material (e.g., meeting minutes and department policies).
Assists in organizing and coordinating activities or events, seminars and other events including catering, agendas, notices, and logistical arrangements.
In conjunction with the appropriate individuals, organizes and coordinates visiting guests' accommodations, prepares itinerary, and produces & distributes advertising flyers or bulletins of events.
Accesses BANNER and related online services for student information (e.g., class lists) and other reports relevant to Departmental operations.
Assists Chairperson with creation of annual timetable of course offerings.
Collects teaching-related information from full- and part-time faculty members and reports, as required.
Takes initiative to organizing a calendar of regularly occurring events and follows up with Department Chairs.
Supports the Chairs/Coordinators and their designates in carrying out responsibilities as outlined in the SMUFU Collective Agreement (e.g., booking meetings,



maintaining and preparing files used for student advising, curriculum management, budget management, appointments along with related files, etc.).
Provides support to the Chairs for the hiring of part time instructors (e.g., posting advertisements with CUPE, handling applications, preparing contract recommendations, compiling files for submission to Dean's Office, and organizing three-year reviews).
Provides support to the Chairs for hiring of Teaching Assistants.
Prints, faxes, photocopies, distribute documents for full- and part-time faculty members, honours students, and research assistants linked to the Department.
Manages office or lab keys and building passes and maintains key inventory log; collects keys and building passes at end of employment or contract term.
Provides basic services (e.g., telephones, mail, and reception) in a backup support role for other Department or Programs in cases of vacation, illness, or other leaves, as required by the Faculty of Arts.
Acts as a liaison between Philosophy, the Study of Religion, and the Dean's Office in relation to administrative matters.
Experience and Education Requirements Completion of High School, plus one (1) year Community College business course, or equivalent
Minimum one (1) year related experience or equivalent.
Working knowledge of several software packages including Microsoft Suite.
Website maintenance experience, an asset.
Ability to handle and maintain confidential material/information.
Cross cultural working experience preferred.
Strong organizational skills and ability to function independently and as a part of a team.
Strong communication and listening skills.




Demonstrated ability to work under pressure.
Working in a University environment is considered an asset.
Ability to work in a virtual environment as required.
At Saint Mary's University equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an setting of inclusion and respect, we welcome applications from women, Indigenous peoples, racialized persons/visible minorities, persons with disabilities, persons of minority sexual orientation or gender identity and others who might contribute to the growth and enrichment of our community.
All qualified candidates are encouraged to apply; however, preference will be given to Canadian citizens and permanent residents. If you require accommodations during the recruitment process, please contact Human Resources at [email protected].
The Collective Agreement can be viewed here.
A Little Bit About Us Saint Mary's University is one of Canada's top primarily undergraduate universities known for its international collaborations, leadership in entrepreneurship, and research that benefits local and global communities. Our programs in Arts, Science, Graduate Studies and the Sobey School of Business are among Canada's best and feature professors who are committed to the success of their students. Saint Mary's provides our more than 5,511 students with a place that fosters possibility, excellent research opportunities, and distinguished graduate and professional programs combined with a caring community. Nestled in the heart of Halifax, Nova Scotia, on Canada's east coast, Saint Mary's University is marked by iconic buildings, green spaces and fresh ocean air. The Saint Mary's University community is committed to a prosperous future for the world-a World without limits.
Learn more about working at Saint Mary's University here and follow us on LinkedIn, Facebook, Twitter and Instagram!

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📌 Administrative Assistant IV - Department for the Study of Religion & Department of Philosophy (Barga (Nova Scotia)
🏢 Jobbe
📍 Nova Scotia