Last updated: 2 days ago Full-time +1 Quick Apply
Executive Administrative Assistant.This role is ideal for professionals with experience in administrative support, project coordination, stakeholder engagement, event planning, executive support, a... Show more
Adecco is currently hiring an Executive Administrative Assistant for a full-time opportunity within a highly regulated environment in Ottawa, ON. This role is ideal for professionals with experience in administrative support, project coordination, stakeholder engagement, event planning, executive support, and Microsoft 365 tools.

Pay Rate: $55 000 - $75 000/year

Shift: Monday to Friday | 8:00 AM - 4:30 PM

Job type: Temporary | Full-time

Vacancy Status: This posting is for an existing vacancy .

Here's why you should apply:

Paid weekly accurate and on time

Strong health and safety programs

Medical and dental benefits once qualified

Free training programs

New and quicker onboarding process

Responsibilities:
Administrative & Project Support

Prepare meeting agendas, briefing materials, presentations, and Records of Decision.

Draft correspondence, emails, announcements, and stakeholder communications.

Track project activities and action items using Microsoft Planner, Excel, Miro, and related tools.

Provide general administrative support to project teams.

Meeting & Event Coordination

Coordinate meetings, workshops, and stakeholder events.

Schedule meetings, prepare invitations, manage attendee lists, and arrange meeting logistics.





Book meeting rooms and support event execution as required.

Travel & Documentation

Coordinate travel arrangements, accommodations, and transportation bookings.

Prepare supporting travel documentation and submit travel expense claims.

Maintain organized project files, records, and administrative documentation.

Qualifications and Skills:

Bachelor's degree or 2-year diploma in Business Administration, Office Administration, Secretarial Studies, or a related field.

Minimum 3 years of administrative support experience within the last 5 years.

Minimum 2 years of experience using Microsoft Word, Microsoft Excel, Microsoft PowerPoint, SharePoint Online, OneDrive, Microsoft Planner

Robust organizational, communication, and time-management skills.

Experience coordinating meetings, preparing documentation, and supporting multiple stakeholders.

Ability to manage competing priorities and meet deadlines in a fast-paced environment.

Current Secret Security Clearance or held a Secret Clearance within the last 6 months.

Legally authorized to work and reside in Canada.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we're making the future work for everyone.

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📌 Executive Administrative Assistant (Ontario)
🏢 Adecco Canada
📍 Ontario