NS Modular delivers a comprehensive suite of services, providing expertise and integrated solutions from project concept, procurement through fabrication, assembly, and construction. NS Modular’s purpose-built facility supports every phase of industrial project execution, with a foundation built on safety and a commitment driven by quality.

NS Modular is growing, and we're on the lookout for a passionate, detail-driven Administrator , whose primary responsibilities are overseeing general office and project administration, managing financial tasks, and maintaining accurate documentation systems. This position requires independence, initiative and confidentiality and plays a key role in the execution of daily tasks necessary for the productive operation of the organization.NS Modular is a proud Alberta-based company within the Northern Strands Group of Companies, known for our innovation, integrity, and deep ties to the communities we serve.

Northern Strands Group of Companies consists of Northern Strands, Fortis Mining Engineering Manufacturing, Certified Sales & Rentals, and NS Modular comprising 15 divisions ranging from rigging/lifting products, fall protection, suspended access, agri-business field services, electrical services, and safety training to mining site services, fabrication, rentals, repairs, testing and recertification, assembly, and storage and preservation. This diversity provides an exciting environment with the chance to work with our employees and managers in every division. We are proudly Canadian, and globally capable.

Work Location: This position requires employees to work from the office/shop 100% of the time during scheduled work hours. Remote or hybrid work arrangements are not available.

Why You’ll Love Working Here

Collaboration – complementary Group of Companies servicing the mining and construction industries

Innovation– if it doesn’t exist, we will engineer and manufacture it

Excellence – be a part of an industry leader in quality, safety, & integrity

Culture – a diverse team that values collaboration, innovation, and community

What You’ll Be Doing

Project Administration

Open and maintain jobs in the Global Shop Application; verify accuracy before approval and submission

Ensure accurate and timely job closures with proper documentation.

Process labor entries, LEM trackers, payroll timecards, and updates in customer-specific portals

Log and submit LEMs to clients,



and update Global Shop once approved my client

Provide timecards to employees on site and ensure they are completed in a timely manner

Update the WIP report

Manage asset logs

Documentation and Record Management

Create and manage administrative documents (e.g., meeting minutes, sign-in sheets, time-off requests, job files)

E-file records, maintain filing systems, and scan documents for easy access

Document and refine operational procedures

Accounting & Invoicing

Create and enter expense reports for employees/crew

Perform accounting tasks in Global Shop including order confirmations, purchase orders, billing, and other accounting functions

Create and submit invoices to clients while addressing discrepancies

Receive purchase orders related to jobs as items are purchased; submit receipts and billings to Accounts Payable

General Administration

Manage building access cards and keys under management direction

Maintain asset logs and prepare shipping documents with proper paperwork

Participate in production meetings, prepare minutes, and distribute updates

Perform office tasks, including supply orders, inventory cycle count, and general upkeep

Identify common items and advise appropriate manager of incomplete or outstanding tasks

Other Duties

Assist with new hire paperwork and onboarding of new employees under the direction and guidance of the Human Resources Manager

Provide support to coworkers by retrieving job or project related information and updating reports

Handle additional tasks to support company operations as required

What You Bring to the Table

Business/Office/Administrative Assistant certificate from a recognized business school would be considered an asset; willing to consider equivalent work experience

Minimum two (2) years work experience in an administrative role, preferably within the construction or similar industry

Experience with basic accounting

Proficiency in Microsoft Office 365 applications (e.g., Word, Excel, Outlook) is required





Knowledge of both Global shop & SAP Applications would be beneficial

Strong organizational skills with attention to detail

Strong analytical skills

Strong interpersonal skills

Strong ability to communicate effectively in English, both verbally and in writing

Ability to handle competing priorities simultaneously; work well under pressure with time-sensitive deadlines

Ability to maintain confidentiality

Strong problem identification and resolution skills

Ability to work independently with minimal supervision and in a team environment

Possess a positive and professional attitude, set a high standard, and convey professionalism at all times

Any valid safety-related training certificates would be considered an asset (i.e., WHMIS, forklift, fall protection, etc.)

Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

What We Offer

Support in your career development aspirations

Access to courses, certifications, and training programs

Mentorship opportunities with experienced professionals and journeypersons

Discover pathways for advancement within Northern Strands Group of Companies

Health and Wellness

Employee group benefits including health, dental, vision, short- and long-term disability, and life insurance

Employee perks including wellness and fitness membership discounts

24/7 access to free short-term counselling services through our Employee & Family Assistance Program

An inclusive culture that values innovation, safety, and continuous learning

Team building events and community fundraisers

Commitment to diversity, equity, and inclusion

Northern Strands Group of Companies is an equal opportunity employer.

We thank all applicants, however only those selected to continue the recruitment process will be contacted.

About NS Modular
NS Modular delivers full-service, turnkey solutions—from concept and procurement through fabrication, assembly, and construction.

Delivering the complete suite of services required to move your project from concept to commissioning with confidence.

Whether you need high-volume fabrication, modular construction expertise, certified structural steel work, reliable field services, or secure storage and preservation, our team and purupose-built facility work together to support every phase of your operation.

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📌 Administrator (Alberta)
🏢 NS Modular
📍 Alberta