Overview

- Job Duration: Temporaire
- Language of Work: English
- Hours of Work: 40 hours per week
- Education:
- Experience:
Education
- Secondary (high) school graduation certificate
- or equivalent experience
Work setting
- Relocation costs covered by employer
- Willing to relocate
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Assist with staff consultation and grievance procedures
- Direct staff
- Motivate staff
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Supervise office and volunteer staff
- Plan, organize, direct,



control and evaluate daily operations
Supervision
- 1 to 2 people
Certificates, licences, memberships, and courses
- First Aid Certificate
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic mail
Area of specialization
- Reports and records
- Invoices
Transportation/travel information
- Public transportation is available
Work conditions and physical capabilities
- Ability to work independently
- Quick-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Quick learner
Screening questions
- Are you available for shift or on-call work?
- Are you available to start on the date listed in the job posting?
- Do you have experience working in this field?
Employment terms options
- Early morning
Experience
- 7 months to less than 1 year
Employment terms options
- Evening
- Morning
- Day
- Weekend
Other benefits
- Free parking available

📌 Administrative assistant (Okotoks)
🏢 CareerBeacon
📍 Okotoks