Transportation Infrastructure Management Division, Capital Program Delivery Branch

City:

North Bay

Position(s) language:

Job term:

1 Temporary assignment/contract for 12 months with possibility of extension

Job code:

08OAD - Office Administration 08

$26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Do you consider yourself to be highly organized with strong interpersonal and analytical skills and experienced in providing administrative and clerical support?
Consider this prospect with the Ministry of Transportation's Capital Program Delivery Branch where you will apply your administrative and organizational skills as an integral part of the Construction Management Office team in this diverse and challenging role.
The Capital Program Delivery Branch provides provincial leadership and local oversight of the construction program, managing the construction cycle, contract management, construction audit, quality assurance, contract claims administration.
Our staff's expertise ensures the consistent management of contracts and contractors. Employees manage issues related to contract management, administration, interpretation, performance and disputes while coordinating a system of quality assurance and acceptance for all materials used in highway construction, including aggregates, asphalt, concrete, structures and electrical. We provide financial management, contract administration expertise, procurement advice and also negotiate the resolution of claims.

About the job
As a member of this highly effective team, you will:

receive and reconcile invoices for various construction and maintenance programs, verifies charges and supporting documents

provide information to field staff on payment and contract administration policies and procedures

monitor expenditures to ensure sufficient funds are available

maintain Operations office inventories of assets including Fleet, cellphones, cameras and specialized construction equipment

provide support to Maintenance Coordinators and Superintendents to ensure the maintenance inventory management procedures are followed

provide administrative support in day-to-day activities such as arranging meetings, purchasing supplies,



organize and maintain manual and electronic filing systems

What you bring to the team
Administrative skills and knowledge:
You have:

knowledge of administrative, financial processes and procedures as well as financial systems to reconcile expenditures, and process payments

ability to obtain knowledge and understanding of contract administration procedures for payment verification.

mathematical skills to verify budgets and invoices for accuracy

experience to arrange meetings, purchase supplies, organize and maintain manual and electronic filing systems

Communication and interpersonal skills:
You have:

demonstrated interpersonal skills including tact and diplomacy

experience responding to requests from internal and external clients

You can convey information or explanations and prepare responses for information and financial requests

Organizational, analytical & problem-solving skills:

You have well developed organizational, analytical and problem solving skills to provide effective administrative support, set your own deadlines, research and gather information, verify invoices for accuracy and identify issues for further investigation.

Computer skills:

You have excellent computer skills including knowledge of word processing, spreadsheets and database to produce reports, spreadsheets, correspondence, maintain records and statistical reports.

Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply,



including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti‑racist, accessible and diverse workplace:

diversity, equity and inclusion initiatives

accessibility

Anti-Racism Policy

What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:

a career that can grow across ministries and job functions

flexible learning and developmental opportunities, including education and mentorship programs

many employee networks offering support for and education about underrepresented groups

This role comes with a comprehensive compensation and benefits package that includes:

a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)

group health, dental, life and disability benefits

a range of vacation and leave options

an Employee and Family Assistance Program, which provides confidential counseling services

Additional information:

1 English Temporary, duration up to 12 months, 437 Mckeown Ave, North Bay, North Region

Language requirements and assessment: All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

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