Your roles and responsibilities will include:Answering incoming phone calls and emails and involving other staff as needed to assist in problem solvingReading and flagging all company emails for the appropriate individuals/departmentsDay to day communication with existing tenantsResponding to property inquiries, scheduling showings, and coordinating with the leasing department in regards to potential tenant applicationsFollowing up with prospective tenants after showings, addressing questions and collecting feedback promptlyAssessing prospective tenant needs and suggesting suitable properties that matches what they are seekingMaintaining client and tenant files and company databasesMaintaining listings of available properties with accurate informationSetting up recent contracts by adding clients, properties and information into property management software, organizing property keys and lawn signs from for rent to leasedWelcoming new clients to the company by sending the executed contract and an introduction to the teamCoordinating various types of property visits with owners, realtors,



appraisers, etcParticipating in company evening and weekend coverage rotationShowing available properties to interested potential tenants (as needed)Ordering office supplies as neededPotential for growth into the following responsibilities:Processing sublet applications and agreements between current tenants and subletsResponding to parking inquiries and preparing parking agreements. Maintaining records of available parking spacesCommunicating with tenants and owners regarding lease renewals, preparing lease renewal documents for signingFrontenac Property Management offers a competitive compensation package, including a comprehensive benefits plan, Retirement Savings Plan. Laptop and phone for business use provided.Job Type: This is a full time position 8:30 am to 5:00 pm Monday to Friday. Additional hours may be required during evenings and/or weekends as needed during high volume turnover periods.

📌 Office Administrator (Kingston)
🏢 Frontenac Property Management
📍 Kingston