Job status

Part times (about 20 hours per week)

Job salary

Negotiable per hour

Armanch Inc. needs a virtual administrator.

A Virtual HVAC Administrator plays a pivotal role in providing administrative support and coordination specifically within the HVAC industry, albeit remotely.

This position involves handling various administrative tasks, communication, and coordination for HVAC-related projects, clients, technicians, and suppliers. Duties may include:

Scheduling and Coordination

Managing schedules for HVAC technicians, service calls, installations, and maintenance tasks. Coordinating appointments and ensuring productive routing.

Hiring HVAC Virtual admin conditions

Recording Transactions Logging day-to-day financial transactions such as sales, purchases, payments, and receipts into accounting software or ledgers.

Categorizing Expenses and Income

Organizing transactions into appropriate categories (e.g., utilities, payroll, sales) for clarity and easy reference.

Reconciliation

Matching and reconciling bank statements with recorded transactions to ensure accuracy and identify discrepancies.

Accounts Payable and Receivable

Managing accounts payable by recording and tracking vendor invoices and payments. Managing accounts receivable by recording client invoices and tracking payments.

Financial Reporting





Generating financial statements (income statements, balance sheets, cash flow statements) periodically or as needed for internal use or external stakeholders.

Tax Preparation Support

Assisting in the preparation of financial documents needed for tax filing and providing necessary data to accountants or tax professionals.

Compliance and Documentation

Ensuring compliance with accounting principles and regulations. Maintaining organized and accessible financial records for audits or review.

Financial Analysis Support

Assisting in providing financial data and reports for analysis, budgeting, or forecasting purposes.

Documentation and Record-Keeping

Maintaining records of HVAC service agreements, warranties, invoices, and customer information. Ensuring accurate and updated documentation.

Payrolls and WSIB procedure

Billing and Invoicing

Processing invoices, preparing billing statements, and handling payment-related tasks.

Database Management

Maintaining databases of HVAC systems, warranties, and customer information for efficient retrieval and reference.

Doing correspondence

Searching and applying for getting new jobs and bids

Documentary

Kindly send your resume via email, using the job position as the subject line, to:

Our Conatact Email

📌 virtual-administrator (Toronto)
🏢 Armanch
📍 Toronto