Direct message the job poster from Fuze HR SolutionsDirector of Talent Acquisition @ Fuze HR SolutionsAbout UsFuze HR Solutions Inc. is a proudly Canadian-owned recruitment and staffing firm that has been driving success in the industry since 2006. With a strong national presence, we specialize in connecting top talent with leading organizations across multiple sectors, including Technology, Engineering, Supply Chain & Logistics, Industrial, Skilled Trades, Clerical & Administration, Sales & Marketing, Construction & Development, and Hospitality. At Fuze HR, we recruit for all levels - ranging from administrative support to senior executive roles - providing full-service staffing solutions for contractual, temporary, and permanent placements. As a quick-growing firm, we are always looking to expand into new divisions to better serve our clients and meet evolving market demands.We take pride in maintaining a progressive and rewarding workplace, offering competitive compensation, health benefits, career advancement opportunities, and mentorship from experienced business leaders who are passionate about growth and success.Learn more about us at www.Fuzehr.Com.About The JobWe are actively seeking a Proposal Coordinator to join our Proposals and Client Solutions division! This newly created role is a great opportunity for organized and proactive professionals looking to drive the proposal development process and contribute to the creation of compelling, high-quality submissions.As a Proposal Coordinator, you will play a key role in managing timelines, organizing proposal resources, and ensuring all processes stay on track to meet deadlines. The ideal candidate will have strong organizational skills, attention to detail,



and the ability to take initiative in coordinating key support tasks, ultimately helping to produce winning proposals that align with client needs and business objectives.What You'll Be DoingReview and analyze RFPs to extract key details, deadlines, and submission requirementsSummarize client needs and determine alignment with Fuze HR's service offeringsCommunicate findings to leadership and stakeholders to support bid/no-bid decisionsMonitor and track daily bid opportunities, flagging relevant RFPs for reviewMaintain and update proposal tracking sheets to ensure visibility of deadlines and progressOrganize internal proposal meetings, including scheduling, agendas, and follow-upsSupport the proposal process by tracking deliverables, deadlines, and stakeholder contributionsLiaise with sales, recruiters, and leadership to gather necessary input for proposalsAssist with compliance checks to ensure all proposals meet submission requirementsMaintain and organize the proposal content repository for easy access to boilerplate contentAssist in drafting or editing proposal content as neededEnsure consistency in formatting, branding, and compliance across all proposal materialsAssist in creating PowerPoint presentations as neededShadow the Director of Strategy, Client Partnerships,



to develop a deeper understanding of the proposal process and expand writing capabilitiesIndependently handle major RFPs in cases where leadership is unavailableWhat We Need From YouStaffing industry experience and/or a background in bid writing, sales, recruitment, or account management is a strong asset1-3 years of practical experience in a coordination role (proposal, bid management, or RFP experience is a plus)Post-secondary education in business, communications, English, marketing, or equivalent experienceStrong organizational skills to manage multiple tasks, deadlines, and structured recordsAbility to simplify complex information into clear, actionable insightsProactive mindset - takes ownership, anticipates needs, and follows throughExcellent verbal and written communication skills, with cross-department collaboration experienceHigh attention to detail for accuracy in documentation, tracking, and complianceAbility to work independently and within a team while staying accountablePositive attitude, energy, and enthusiasmStrong problem-solving skills to navigate shifting prioritiesEffective time management to meet tight deadlinesProficiency in Microsoft Office (Word, Excel, PowerPoint); proposal management tool experience is a plusWhat You'll Benefit FromInclusive medical and dental coverage, plus additional perks to support your well-being and work-life balanceOpportunities for professional development and skill-building, with access to mentorship and learning resourcesWork alongside dedicated professionals who are passionate about their roles and committed to driving the company's successClear pathways for advancement, where your success directly impacts your growth within the companyWe thank you for your interest in joining the Fuze HR team!

📌 Proposal Coordinator (Ottawa)
🏢 Fuze HR Solutions
📍 Ottawa