About The RoleMoveSmart Rentals is hiring an experienced Senior Accounts Payable Specialist to manage day-to-day accounts payable activities across our Canadian operations.MoveSmart Rentals is hiring an experienced Senior Accounts Payable Specialist to manage day-to-day accounts payable activities across our Canadian operations. This role is designed for someone who has strong full-cycle accounts payable experience, understands Canadian accounting practices, and can independently manage invoices, vendor accounts, payment preparation, reconciliations, and accounts payable reporting. We are not looking for an entry-level bookkeeper or someone whose experience is limited to invoice entry. We need an experienced accounting professional who can take ownership of the accounts payable process, communicate confidently with Canadian vendors and internal departments, and maintain accurate financial records across multiple companies and properties.ResponsibilitiesReceive, review, code, and process vendor invoicesConfirm invoices have the required supporting documents and approvalsMatch invoices against work orders, purchase orders, contracts, and vendor recordsMaintain accurate vendor profiles and payment informationPrepare weekly and scheduled payment runs for management approvalReconcile vendor statements and resolve missing invoices, duplicate charges, credits, and discrepanciesMonitor outstanding accounts payable balances and upcoming payment obligationsCommunicate professionally with Canadian vendors regarding invoices, payment status, and account discrepanciesProcess expense reports, credit-card transactions, and recurring expensesApply appropriate GST and HST coding to invoices and expensesSupport bank, credit-card, and accounts payable reconciliationsAssist with month-end closing, accruals, prepaid expenses,



and accounts payable reportingMaintain organized digital records and supporting documentationWork across multiple companies, properties, departments, and vendor accountsIdentify weaknesses in the accounts payable process and recommend improvementsFollow internal approval requirements, accounting controls, and fraud-prevention proceduresCoordinate with operations, property management, maintenance, and finance team membersEducation And Experience RequirementsBachelor's degree in Accounting, Finance, Business Administration with an accounting concentration, or a closely related fieldA Colombian public accountant designation, such as Contador Público, is considered an asset but is not requiredMinimum 4 years of dedicated accounts payable or accounting operations experienceCandidates with 4–7+ years of directly relevant experience are strongly preferredPrevious experience supporting Canadian companies is requiredStrong full-cycle accounts payable experience, from invoice receipt through payment preparation and reconciliationExperience managing a high volume of invoices and vendor accountsExperience with Canadian GST and HST codingExperience with multi-company, multi-entity, property management, real estate, construction, maintenance,



or service-based accounting is strongly preferredExperience preparing payment batches for review and approvalStrong vendor statement reconciliation and discrepancy-resolution experienceExperience supporting month-end accounting activitiesStrong Microsoft Excel or Google Sheets skillsExperience with QuickBooks Online or another established accounting platformAdvanced professional English, both written and spokenAbility to communicate confidently with Canadian vendors, managers, and internal departmentsAbility to work full time during Ontario business hoursReliable computer, internet connection, headset, webcam, and professional remote workspaceIdeal CandidateYou are an experienced accounting professional who is organized, analytical, and comfortable taking responsibility for sensitive financial information.You know how to investigate discrepancies, follow approval controls, maintain proper documentation, and communicate clearly when information is missing or incorrect.You can manage competing deadlines without sacrificing accuracy, and you understand that accounts payable requires more than entering invoices. It requires judgment, accountability, follow-through, and careful control over company funds.What Success Looks LikeInvoices are entered accurately and on timeVendor accounts remain organized and reconciledPayment runs are complete, properly supported, and ready for approvalDuplicate, incorrect, or unauthorized payments are preventedVendor questions are addressed professionally and promptlyAccounts payable records are ready for month-end reviewManagement has clear visibility into upcoming payments and outstanding obligationsFinancial documentation is complete, accurate, and easy to auditCompensationThe compensation range for this position is:CAD $27,600–$32,400 annuallyFinal compensation will depend on the candidate's accounts payable experience, Canadian-company experience, accounting-system knowledge, industry background, English communication skills, and ability to independently manage the full accounts payable process.

📌 Senior Accounts Payable Specialist (Ottawa)
🏢 MoveSmart Rentals
📍 Ottawa