Clinical Research Project Assistant, Division of Orthopaedic Surgery
**Apply for Job**
**Job ID**
24545
**Location**
Toronto, Ontario
**Annualized Hiring Range**
$57,283 - $78,764
*Compensation commensurate with experience
**Dept/Program Name**
Orthopaedic Surgery
**Target Openings**
1
**Work Type**
In Person
**Hours of Work**
35.00
**FTE**
1.00
**Contract Length**
1 year
**Level of Police Check**
Criminal & Judicial Record
**Date Posted**
2026-09-22
**Deadline to Apply**
2026-10-02
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**About Sick

Kids**
Dedicated exclusively to children and their families, The Hospital for Sick Children (Sick

Kids) is one of the largest and most respected paediatric healthcare centres in the world.

As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education.

Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day.

Sick

Kids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join Sick

Kids, you become part of our community.

We share a commitment and determination to fulfill our vision of
_Healthier Children. A Better World_ .

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.
**Position Description**
The Division of Orthopaedic Surgery at The Hospital for Sick Children (Sick

Kids) is seeking a highly organized and motivated Clinical Research Project Assistant (CRPA) to support a diverse portfolio of clinical research activities across the Division.

The successful candidate will work closely with the Clinical Research Project Manager, orthopaedic surgeons, clinical fellows, residents, research trainees, co-op students, volunteers, and other clinical and research collaborators.

The CRPA will provide day-to-day project coordination and administrative support for multiple concurrent research studies, including prospective and retrospective studies, clinical registries, multicentre collaborations, and other Divisional research initiatives.

The role will have a strong focus on maintaining research project timelines and documentation; supporting Research Ethics Board (REB) and institutional processes; coordinating research students, volunteers, and trainees; maintaining study databases and research records; organizing meetings and follow-up activities; and providing participant recruitment and data-collection coverage when required.

This position is well suited to an individual who is highly organized, detail-oriented, proactive, and comfortable working across multiple projects in a fast-paced academic healthcare environment.

The successful candidate will have opportunities to gain experience across the research lifecycle, from study initiation and regulatory approvals through participant recruitment, data collection, analysis, dissemination, and study closure.
**Key Responsibilities:**
Research Project Coordination
· Support the day-to-day coordination of multiple clinical research projects within the Division of Orthopaedic Surgery.
· Maintain a Division-wide master research project tracker and ensure project information, milestones, timelines, and outstanding deliverables remain current.
· Track key study milestones, including study initiation, REB approval, data collection, data cleaning, analysis, abstract submission, manuscript preparation, dissemination, and study closure.
· Follow up with orthopaedic surgeons, fellows, residents, students, collaborators, and other research team members regarding outstanding project activities and deliverables.
· Develop and maintain project-specific timelines, task lists, contact lists, authorship lists, and study documentation.
· Maintain organized electronic research folders, shared project resources, templates, standard operating procedures, and research correspondence.
· Monitor and support a shared Divisional research inbox and direct requests to appropriate research team members.
· Coordinate completion and collection of research-related forms, signatures, institutional documentation, and administrative approvals.
· Identify upcoming deadlines, outstanding documentation, or potential project delays and communicate these to the Clinical Research Project Manager and relevant study teams.

Research Meetings and Divisional Coordination
· Schedule research meetings involving investigators, trainees, research staff, collaborators, and other stakeholders.
· Prepare meeting agendas, supporting materials, and project updates.
· Record meeting minutes, decisions, action items, responsibilities, and timelines.
· Follow up with team members following meetings to support completion of assigned actions.
· Liaise with relevant administrative and educational staff to coordinate Divisional research rounds, research meetings, presentations, and other research-related activities.
· Assist the Clinical Research Project Manager with Division-wide research initiatives and other research program activities as required.

Research Ethics and Regulatory Support
· Provide administrative support for Research Ethics Board submissions, amendments, annual renewals, study updates, and study closures under the direction of the Clinical Research Project Manager and Principal Investigator.
· Prepare standard REB documentation and assemble supporting materials for review prior to submission.
· Maintain regulatory trackers, approval documentation, renewal dates, consent forms, delegation logs, training records, and other essential study documents.
· Review study packages for completeness and consistency prior to submission.




· Coordinate meetings or consultations with REB representatives and assist with tracking responses to REB questions or requests for clarification.
· Support documentation requirements for multicentre research studies, including collection and organization of local and external approvals, study updates, investigator information, and supporting documents.
· Assist the Clinical Research Project Manager with administrative coordination involving internal stakeholders such as Research Ethics, Legal Services, Research IT, Privacy, data services, and other institutional research support teams.
· Support documentation related to feasibility assessments, database/privacy reviews, secure data transfers, data retention or destruction, and other institutional research processes.
· Maintain research documentation in accordance with study protocols, Sick

Kids policies, privacy requirements, applicable research ethics standards, and Good Clinical Practice principles where applicable.

Data Management and Research Support
· Support project-specific data collection, chart review, and data abstraction activities when required.
· Assist with maintenance of REDCap databases and other research data collection systems.
· Perform routine REDCap activities such as data review, query resolution, data-quality checks, tracking missing information, and preparation of data exports under appropriate supervision.
· Maintain accurate and complete study records and assist research teams with identifying and resolving missing, incomplete, or inconsistent data.
· Assist with preparation and maintenance of study logs, data collection forms, case report forms, questionnaires, and other research tools.
· Conduct literature searches and assist with organization of relevant scientific literature when required.
· Assist with preparation of reports, abstracts, posters, presentations, manuscripts, and other research-related materials under the direction of the research team.

Participant Recruitment and Study Operations
· Provide participant recruitment and study coverage when required, including during absences or transitions of research students and other study personnel.
· Assist with identification and screening of potentially eligible research participants in accordance with approved research protocols.
· Support participant recruitment, informed consent discussions, questionnaire administration, and study follow-up after appropriate training and delegation.
· Coordinate and distribute patient-reported outcome measures, research questionnaires, and other study assessments as required.
· Communicate professionally and sensitively with patients, families, clinicians, and members of the research team.
· Ensure participant-related research activities are conducted in accordance with approved study protocols, consent processes, privacy requirements, and institutional policies.

Fellows, Students, Co-op Students and Volunteer Coordination
· Support the onboarding and coordination of clinical fellows, research students, co-op students, and research volunteers participating in Divisional research activities.
· Assist with reviewing applications, coordinating interviews, preparing onboarding documentation, and tracking onboarding requirements.
· Coordinate requests for required hospital and research system access, which may include institutional email, electronic medical records, REDCap, Share

Point, and other approved research systems.
· Coordinate mandatory institutional and study-specific training and maintain associated training and delegation records.
· Provide new team members with access to appropriate project folders, study templates, SOPs, training materials, and research resources.
· Support the Clinical Research Project Manager with day-to-day supervision and coordination of research students and volunteers.
· Respond to routine operational questions from students and volunteers and assist with resolving basic access, training, documentation, and workflow issues.
· Monitor data-collection and project progress and follow up with trainees regarding outstanding work.
· Track volunteer participation and hours and send routine reminders regarding required documentation.
· Maintain current delegation, training, and study personnel logs for applicable research projects.

General Research Administration
· Maintain accurate, organized, secure, and confidential research documentation.
· Support preparation for quality assurance activities, monitoring, internal reviews, or audits when applicable.
· Identify and communicate study-related concerns, documentation gaps, data discrepancies, or operational issues to the Clinical Research Project Manager and appropriate study team members.
· Contribute to efficient day-to-day research operations across the Division.
· Support multiple concurrent research projects while meeting established timelines and priorities.
· Participate in Divisional research meetings and other relevant clinical or research meetings as required.
· Perform other related research and administrative duties consistent with the scope of the position.
**Here's What You'll Need**
**Minimum Qualifications**
· Undergraduate degree in a relevant discipline such as Health Sciences, Life Sciences, Biological Sciences, Kinesiology, Psychology, Public Health, Epidemiology, Nursing, or other related field, or a completion of a recognized Clinical Research Certificate Program.
· Previous research experience in an academic, healthcare, clinical, or research environment.
· Understanding of fundamental clinical research principles and the research study lifecycle.




· Strong organizational and time-management skills with demonstrated ability to manage multiple projects, deadlines, and competing priorities.
· Exceptional attention to detail and commitment to maintaining accurate documentation and research records.
· Excellent written and verbal communication skills.
· Strong interpersonal skills and ability to communicate professionally with physicians, research staff, trainees, students, patients, families, and external collaborators.
· Ability to work independently with appropriate supervision while contributing effectively within a multidisciplinary team.
· Demonstrated initiative, dependability, accountability, and ability to follow through on assigned responsibilities.
· Strong problem-solving skills and ability to identify when issues should be escalated to the Clinical Research Project Manager or investigator.
· Proficiency with Microsoft Office applications, including Word, Excel, Power

Point, Outlook, and Teams.
· Ability to handle confidential patient and research information appropriately and in accordance with institutional privacy requirements.
· Ability to work effectively in a fast-paced clinical and academic research environment.
· Commitment to research integrity, participant confidentiality, respectful collaboration, and high standards of research quality.

Preferred Qualifications
· Previous experience in a hospital-based or academic clinical research environment.
· Experience in paediatric, orthopaedic, surgical, musculoskeletal, rehabilitation, or health services research.
· Experience supporting prospective studies, retrospective studies, clinical registries, or multicentre research.
· Familiarity with Research Ethics Board submissions, including amendments, renewals, study documentation, and regulatory tracking.
· Knowledge of Good Clinical Practice (GCP) and relevant institutional or regulatory research requirements.
· Experience with REDCap or another clinical research database, including data entry, data queries, data cleaning, quality checks, and data exports.
· Experience with participant screening, recruitment, informed consent, questionnaires, patient-reported outcome measures, or participant follow-up.
· Experience conducting chart reviews or extracting clinical information from electronic medical records.
· Experience supporting or coordinating research students, trainees, co-op students, or volunteers.
· Familiarity with hospital systems such as electronic medical records, research databases, secure file-sharing platforms, or similar systems.
· Experience maintaining project trackers, study timelines, regulatory documentation, delegation logs, or training records.
· Experience conducting literature searches and assisting with abstracts, manuscripts, presentations, posters, reports, or grant-related materials.
· Familiarity with statistical software, data visualization, reference-management software, or basic quantitative data analysis is considered an asset.
· Strong interest in clinical research and in developing a career within paediatric, surgical, or health research.
**Employment Type:**
This is a full-time Clinical Research Project Assistant position based at The Hospital for Sick Children in Toronto, Ontario.

The position will require regular on-site presence to support clinical research operations, participant recruitment, research team coordination, trainee onboarding, access to secure hospital systems, and collaboration with clinical and research teams.

Some responsibilities may be completed remotely where operationally appropriate and in accordance with Sick

Kids policies and Divisional requirements.

The role will involve a combination of research project coordination, regulatory and administrative support, database and data-quality activities, trainee and volunteer coordination, and patient-facing clinical research activities.

The successful candidate will support multiple concurrent projects and work closely with the Clinical Research Project Manager and orthopaedic research teams across the Division.

Specific contract duration, compensation, benefits, work schedule, and hybrid-work arrangements will be determined in accordance with Sick

Kids Human Resources policies and the terms of the position.
#LI-DNI
**Our Commitment to Diversity**
Sick

Kids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally secure environment that reflects the diversity of the patients, families and communities we serve.

Learn more about workplace inclusion. (https://www.sickkids.ca/en/about/edi/workplace-inclusion/)
**Accessibility & Accommodation**
If you require accommodation during the application process, please reach out to our aSKHR team ( [email protected] ) .

Sick

Kids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired.

If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview.

Information received related to access, inclusion or accommodation will be addressed confidentially.
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All positions posted on the Sick

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📌 Clinical Research Project Assistant, Division of Orthopaedic Surgery (Toronto)
🏢 SickKids
📍 Toronto