Position Overview

We are seeking a motivated and detail-oriented Accounts & Sales Administration Assistant to join our office team. This is a new position designed to provide hands-on experience in accounts receivable administration, sales contract management, customer account support, and day-to-day business operations.

The successful candidate will work closely with management and other members of the office team to ensure customer documentation, accounts receivable records, sales contracts, and related administrative processes are accurate, organized, and up to date.

This position is well suited to a recent graduate in Business Administration, Commerce, Office Administration, or a related field who is looking to develop practical experience in a rapid-paced operating business.

The employee will also provide administrative support to the Internal Operations Manager when required, while their primary responsibilities will remain focused on accounts receivable, sales documentation, contracts, and customer accounts.

Key Responsibilities

Accounts Receivable & Documentation

- Maintain and organize accounts receivable documentation and supporting records.
- Review customer accounts to ensure required documentation is complete and accurate.
- Assist with invoice tracking, payment records, account reconciliations, and outstanding account follow-up.
- Identify discrepancies in customer accounts and work with the appropriate team members to resolve them.
- Maintain organized electronic records of invoices, payments, scale tickets, purchase orders, and other supporting documents.
- Assist with preparing account information and documentation required for internal review.
- Communicate with customers regarding missing documentation, account information, invoices, or payment-related questions.

Sales Contracts & Sales Administration

- Prepare, organize, and maintain customer sales contracts and related documentation.
- Track active contracts, pricing agreements, purchase orders, and other sales documentation.
- Ensure contract information and supporting records are properly filed and easily accessible.




- Assist management with updating customer pricing and contract information.
- Coordinate internally to ensure sales documentation matches operational and accounting records.
- Maintain accurate electronic files for customer agreements and sales transactions.
- Assist with preparing reports and summaries related to sales contracts and customer activity.

Customer Account Support

- Assist with the setup and maintenance of customer accounts.
- Maintain accurate customer contact, billing, payment, and account information.
- Respond to routine customer account inquiries and direct more complex matters to the appropriate team member.
- Work with accounting, sales, logistics, and operations staff to resolve documentation or account discrepancies.
- Help improve the organization and consistency of customer account records.

Business & Operations Support

- Provide administrative support to the Internal Operations Manager when required.
- Assist with data entry, document preparation, reporting, and record keeping.
- Help maintain organized digital filing and administrative systems.
- Support communication and information flow between the office, operations, sales, and accounting functions.
- Assist with identifying opportunities to improve administrative processes and record keeping.
- Participate in other administrative and business operations projects as required.

Qualifications

- Recent graduate or upcoming graduate from a post-secondary program in Business Administration, Commerce, Office Administration, or a related discipline.
- Strong organizational skills and attention to detail.
- Comfortable working with numbers, financial documentation, and business records.
- Solid written and verbal communication skills.
- Proficiency with Microsoft Excel, Word, Outlook, and other Microsoft Office applications.




- Ability to learn new accounting, customer management, and internal business systems.
- Ability to manage multiple priorities and maintain accurate records.
- Comfortable communicating with customers and working collaboratively with different departments.
- Previous office, accounting, customer service, or administrative experience is considered an asset but is not required.

Skills & Professional Development This position provides a recent graduate with practical experience across several areas of business administration, including:

- Accounts receivable administration and reconciliation
- Customer account management
- Sales contract administration
- Business documentation and record management
- Financial and operational data analysis
- Customer and internal business communication
- Microsoft Excel and business software
- Cross-functional coordination between accounting, sales, logistics, and operations
- Business process improvement and administrative controls

The successful candidate will receive training and ongoing guidance from management while gradually taking ownership of assigned accounts, documentation, and administrative processes. Position Objective The objective of this new position is to strengthen the company's administrative capacity by improving the organization, accuracy, and management of accounts receivable documentation, sales contracts, and customer account information.

At the same time, the position will provide a recent graduate with meaningful, career-related employment and the opportunity to develop transferable skills in accounting administration, contract management, customer relations, and business operations.

We appreciate all interest in this position; however, only applicants currently living in Nova Scotia will be considered.

Job Types: Full-time, Permanent

Pay: From $22.00 per hour

Expected hours: 8.0 per week

Benefits

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Application question(s):
- Are you located in Nova Scotia?

Work Location: In person

📌 Accounts and Sales Administration Assistant (Dartmouth)
🏢 Dartmouth Metals u0026 Bottle
📍 Dartmouth