We are seeking a detail-oriented and organized

Accounts Payable Clerk to join our Finance team. In this role, you will manage day-to-day accounts payable operations, process vendor invoices, perform monthly reconciliations, and serve as the primary point of contact for vendor payment inquiries. Key Responsibilities

Receive, verify, and accurately code both PO and non-PO invoices into the accounting system. Match invoices with purchase orders and receiving documents to resolve discrepancies. Route invoices through internal approval workflows and track pending approvals. File and organize digital invoice records and supporting documentation. Monitor and manage the Accounts Payable email inbox and phone queue. Respond promptly to vendor inquiries regarding payment status, balances, and remittance details. Follow up with vendors and internal teams to obtain missing invoices or required documentation.

Payment

Processing & AP Aging

Prepare AP aging reports and help schedule weekly payment runs based on due dates and terms. Process approved payment transactions (ACH, EFT, checks, wire transfers) accurately. Issue remittance advice to vendors following payment execution.



Reconciliations & Credit Card Administration

Record and reconcile corporate credit card transactions and expense reports. Complete monthly AP subledger-to-General Ledger reconciliations. Investigate and resolve balance discrepancies prior to month-end close. Compliance & Process Support

Ensure all payments and documentation comply with internal financial controls and company policies. Assist with month-end/year-end closing procedures, audit requests, and reporting. Qualifications & Skills

Experience

1-2 years of hands-on Accounts Payable or general accounting experience. Technical Skills:

Proficiency with QuickBooks Desktop systems and Microsoft Excel (VLOOKUPs, data entry, reporting). Attention to Detail:

High level of accuracy in data entry and numerical processing. Communication:

Robust written and verbal communication skills for vendor and internal stakeholder management. Organization:

Ability to prioritize tasks, meet tight deadlines, and manage multi-entity invoicing workflows.

📌 Accounts Payable Clerk (Winnipeg)
🏢 TDG Transit Design Group
📍 Winnipeg