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We are looking for a responsible, organized, and detail-oriented Administrative Secretary to provide daily administrative, secretarial, and coordination support to management and the office.

The ideal candidate should have strong bilingual communication skills in English and Mandarin, excellent organizational and time-management abilities, and the ability to independently manage multiple administrative tasks in a quick-paced professional environment.

Key Responsibilities

- Provide daily administrative and secretarial support to management
- Manage calendars, appointments, meetings, and internal schedules
- Prepare, organize, proofread, and maintain emails, reports, forms, and other business documents
- Draft and respond to routine business correspondence in both English and Chinese
- Take meeting notes and assist with meeting minutes, follow-ups, and task tracking
- Maintain accurate electronic and physical filing systems
- Coordinate communication between management, employees, clients, vendors, and external parties
- Assist with document collection, data entry, scanning, printing, filing, and general office administration
- Track deadlines and follow up on outstanding tasks to ensure timely completion
- Assist with office supplies, courier arrangements, appointments, events, and other administrative coordination




- Handle confidential and sensitive information with professionalism and discretion
- Perform other administrative duties assigned by management

Qualifications

- College diploma or university degree preferred
- Previous experience in administration, secretarial support, executive assistance, office administration, or a related role is preferred
- Strong verbal and written communication skills in English and Mandarin Chinese
- Excellent organizational and time-management skills
- Ability to manage multiple tasks and priorities effectively
- Detail-oriented, responsible, reliable, and able to follow through on assigned tasks
- Proficient in Microsoft Office & Google Workplace, including Word, Excel, Outlook, google calender...
- Strong document formatting, filing, and data-entry skills
- Professional communication skills and appropriate business etiquette
- Strong sense of confidentiality and discretion when handling sensitive information
- Ability to work independently while collaborating effectively with different departments and team members
- Strong learning ability and ability to quickly understand and execute assigned tasks

Pay: From $17.60 per hour

Expected hours: 40.0 per week

Experience

- Aadmin assistant: 2 years (required)

Language:
- Mandarin (required)
- English (required)

Work Location: In person

📌 Administration Secretary (Scarborough)
🏢 Aegis Law Professional
📍 Scarborough