We are a growing tax practice preparing for the upcoming tax season and are looking for a reliable, detail-oriented Administrative Assistant to support our team. This role is critical to keeping our office organized, responsive, and running smoothly during a high-volume period.

Responsibilities:

- Answer phones and respond to client emails professionally
- Schedule appointments and manage calendars
- Organize client documents (digital and physical)
- Assist with onboarding new clients and tracking required information
- Prepare and send engagement letters, invoices, and reminders
- Support tax preparers with administrative tasks as needed
- Maintain confidentiality of sensitive financial information

Qualifications:

- Strong organizational and time-management skills
- Excellent written and verbal communication
- Comfortable using email, calendars, and basic office software
- High attention to detail and follow-through
- Ability to work independently and manage multiple tasks




- Prior administrative or office experience preferred
- Experience in a tax, accounting, or professional services office is a plus
- Excellent phone etiquette and customer service skills required
- Ability to handle multiple tasks efficiently while maintaining professionalism in a fast-paced setting
- Support customer service efforts by responding to inquiries via phone, email, or in person

What We Offer:

- Clear expectations and structured work
- Supportive, skilled environment
- Training provided for tax-specific processes
- Opportunity for ongoing or repeat seasonal work
- Competitive pay based on experience

If you are dependable, organized, and enjoy helping things run smoothly behind the scenes, we’d love to hear from you. Job Types: Full-time, Part-time, Seasonal

Pay: $20.00-$23.00 per hour

Benefits

- On-site parking

Work Location: In person

📌 Administrative Assistant (Kingston)
🏢 JR's Tax u0026 Bookkeeping
📍 Kingston