Inventory & Installation Assistant

As an exciting and fast-growing leader within the international corporate event and tradeshow exhibit industry, Pro-X Event is looking to expand our team with a highly organized, detail-oriented, and proactive Inventory & Installation Assistant.

The Operations & Installation Assistant provides administrative and operational support to the Operations and Installation teams, helping ensure the day-to-day details behind our projects are accurate, organized, and moving forward. This role works closely with internal teams to manage inventory and client assets, while also supporting installation and operations through administrative coordination, project support, and other day-to-day operational tasks.

This is an ideal opportunity for someone who enjoys organization, systems, problem-solving, and keeping track of lots of moving pieces. Success in this role requires strong attention to detail, follow-through, initiative, and the ability to quickly identify and escalate issues when something doesn't look right.

Location: Mississauga, Ontario (In-Office)

Starting Salary: $25.00 per hour

Responsibilities

- Manage daily EZ Inventory activities, including client portal requests, asset records, quantities, charge sheets, and client communication.
- Maintain accurate inventory, asset, and location information across internal company applications and systems.
- Track special orders and other operational requests to ensure information is accurate and deadlines are met.
- Coordinate and monitor shipments through FedEx, Purolator, DHL, and client-appointed carriers.
- Assist with installer scheduling through When I Work scheduling platform, including scheduling updates, travel letters, and expense reports.
- Ensure installation and dismantle reports are completed, reviewed, and followed up on until outstanding issues are resolved.
- Assist with speciality project requests, data entry, research, process improvement initiatives, and assigned vendor recruitment.
- Follow up with internal teams, installers, clients, vendors, and carriers to ensure outstanding items are completed.
- Provide daily and weekly updates on outstanding activities, project requests, and operational priorities.
- Identify and immediately escalate urgent issues, discrepancies, delays, or other concerns requiring attention.
- Maintain organized operational records, documentation, and digital files.

Qualifications





- 1+ years of experience in an administrative, operations, logistics, project support, or similar role.
- Exceptional organizational skills and attention to detail.
- Strong ability to manage multiple priorities, deadlines, and requests simultaneously.
- Strong written and verbal communication skills.
- Confident in communicating with internal teams, clients, vendors, carriers, and field staff.
- Strong follow-through and a proactive approach to resolving outstanding items.
- Comfortable working with spreadsheets, databases, inventory systems, and other technology.
- Proficiency in Microsoft Office and Google Workspace.
- Comfortable learning new software, systems, and processes.
- Strong organizational and time management skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities while maintaining accuracy and professionalism.
- Strong proficiency in Microsoft Office and Google Workspace.
- A positive attitude, willingness to learn, and a proactive approach to problem-solving.

Who You Are

- You're highly organized and genuinely enjoy keeping information, schedules, and moving pieces under control.
- You have a keen eye for detail and naturally notice when something doesn't look right.
- You're a strong follow-through person - you don't just send the email or flag the issue; you make sure it gets resolved.
- You're proactive and comfortable taking ownership of tasks without needing constant direction.
- You're resourceful and enjoy figuring out how to solve problems when things don't go according to plan.
- You're comfortable working with numbers, spreadsheets, systems, and detailed information.
- You communicate clearly and confidently with a wide range of people, from office teams to installers, vendors, carriers, and clients.
- You're dependable, trustworthy, and understand the importance of accurate information in a fast-moving operation.
- You're adaptable and comfortable shifting priorities when the needs of the business change.




- You understand that every successful project depends on getting the small details right.
- You build positive relationships across the organization while maintaining professionalism, discretion, and appropriate boundaries.
- You're naturally curious and enjoy learning new things.
- You aren't afraid to ask questions, take initiative, or share ideas.
- You bring a positive attitude, a good sense of humour, and enjoy contributing to a collaborative team environment.

Why You'll Love Working Here

- No two days are the same. You'll support a fast-moving operation where there's always something to organize, solve, or improve.
- Gain hands-on experience in operations, logistics, inventory management, installation coordination, shipping, and project support.
- Work closely with experienced industry professionals and gain an inside look at how large-scale corporate events and tradeshow projects come together.
- Your work has a direct impact on keeping our teams organized, our inventory accurate, and our installations running smoothly.
- You'll have opportunities to learn new systems, take on additional responsibilities, and grow your skills as you gain experience.
- We value initiative and fresh ideas. If you see a better way of doing something, we want to hear it.
- Competitive compensation and comprehensive benefits package.
- Ongoing training, mentorship, and opportunities for qualified growth and career advancement.
- Build practical skills that will prepare you for a wide variety of future career opportunities.
- Be encouraged to share ideas, improve processes, and make a meaningful impact on the organization.
- Join a collaborative, supportive, and fun team where curiosity, initiative, and continuous learning are valued.
- Access ongoing training, professional development, and opportunities for career advancement.

Pro-X Event Inc., is an equal opportunity employer. Our success is built on the differences, voices and values of our collective workplace. We are also proudly a WBE member, supporting Women-owned business across North America throughout our supply chains. Job Types: Full-time, Permanent

Pay: $25.00 per hour

Expected hours: 35.0 per week

Benefits

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Administrative Assistant, Inventory & Installation (Mississauga)
🏢 Pro-X Event
📍 Mississauga