Core Function:

This position provides skilled, confidential and administrative executive secretarial support to the Office of the CEO and reports directly to the Manager, Office of the CEO.

SCOPE AND MAJOR RESPONSIBILITIES:

- Provides administrative and executive secretarial support to the Office of the CEO.
- Coordinates administrative duties of the CEO’s office, including scheduling appointments and meetings, archiving documents and processing mail.
- Formats, edits and coordinates the submission of reports Prepares, edits and circulates a variety of correspondence, including those of a confidential nature.,
- Prepares confidential correspondence.
- Takes, prepares and distributes meeting minutes.
- Arranges and schedules appointments and meetings.
- Arranges registration to conferences, workshops and training sessions. Arranges travel plans, travel expense advances and itineraries, as required.
- Prepares, distributes and monitors completion of all annual performance assessments for the Division.
- Assists with the monitoring and completion of leave requests.
- Receives, screens and expedites telephone, written and in-person enquiries and determines appropriate action.
- Balances monthly credit card expenditures and completes reconciliations. Initiates GL coding for expenditures.
- Plans and coordinates special events.
- Performs other related duties as assigned.

QUALIFICATIONS:





· Graduation from a two-year business-related program.

· Typing speed of 55 w.p.m.

· Two years’ related senior administrative experience.

· Experience within the arts and culture sector would be considered an asset

· Ability to deal with sensitive information in a confidential manner.

· Ability to compile and coordinate information to compose correspondence and reports.

· Ability to establish and maintain effective working relationships.

· Ability to work with minimal supervision.

· Demonstrated commitment to equity and inclusion. Responsive to the needs of diverse communities, including the ability and experience to identify and understand intersecting issues related to gender identity, age, sexual orientation, disability, race/ethnicity, immigration status, religion, Indigenous heritage.

· Demonstrated skill in the use of a computer utilizing Microsoft Office Suite; including skill in the understanding, use and support of current position related technology applications and processes including virtual meeting platforms and project management applications.

Pay: $53,147.76-$62,448.96 per year

Benefits

- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- RRSP match
- Vision care

Work Location: In person

📌 Administrative Assistant (Saskatoon)
🏢 REMAI MODERN
📍 Saskatoon