Avesta Strata & Property Management Ltd. is seeking an organized, accurate, and dependable Bookkeeper to manage the day-to-day accounting and financial reporting requirements for our portfolio of strata corporations.

The successful candidate will be responsible for accounts payable, accounts receivable, bank reconciliations, general ledger maintenance, and preparation of monthly financial statements. The position requires strong working knowledge of QuickBooks and the ability to manage the financial records of multiple strata corporations while maintaining accuracy, confidentiality, and appropriate separation of accounts.

Experience with strata or property management accounting is an asset.

Key ResponsibilitiesAccounts Receivable

- Process and record monthly strata fee payments and other owner charges.
- Maintain accurate owner account balances and accounts receivable records.
- Monitor outstanding accounts and prepare accounts receivable/arrears reports for management and strata councils.
- Record payments received by cheque, EFT, electronic payment, or other approved payment methods.
- Apply payments and adjustments accurately to owner accounts.
- Assist with NSF payments, returned payments, late fees, interest charges, and other applicable charges.
- Assist strata managers with information required for collection matters, payment plans, and lien-related accounts.
- Respond to owner account inquiries and provide statements or account information when required.

Accounts Payable
- Receive, review, code, and enter supplier and contractor invoices.
- Ensure invoices are allocated to the correct strata corporation, general ledger account, and project.
- Verify appropriate approval has been received prior to payment.
- Prepare cheque, EFT, and other electronic payment batches.
- Maintain accurate vendor records and supporting documentation.
- Reconcile supplier statements and investigate discrepancies.
- Monitor outstanding invoices and payment due dates.
- Maintain organized electronic records of invoices, approvals, and payments.
- Assist with tracking expenses associated with operating accounts, contingency reserve funds, and approved special projects.

QuickBooks & General Accounting
- Maintain accurate accounting records in QuickBooks for multiple strata corporations.
- Enter and review financial transactions and journal entries.
- Maintain the chart of accounts for each strata corporation.




- Perform monthly bank and credit card reconciliations.
- Reconcile balance sheet and general ledger accounts.
- Identify and investigate accounting discrepancies.
- Record transfers between operating and contingency reserve fund accounts as authorized.
- Track special levy collections and expenditures where applicable.
- Maintain appropriate accounting records for capital and special projects.
- Assist with year-end adjusting entries and accountant/auditor requests.

Monthly Financial Reporting

Prepare and distribute monthly financial packages for strata managers and strata councils, including:

- Balance Sheet
- Income and Expense Statement
- Budget-to-Actual Report
- General Ledger
- Accounts Receivable / Owner Arrears Report
- Accounts Payable Report
- Bank Reconciliations
- Cash and investment balances
- Contingency Reserve Fund activity
- Special levy and project financial reporting, where applicable

Review financial statements for unusual transactions, coding errors, budget variances, or discrepancies before distribution.

Work with strata managers to answer financial questions raised by council members and assist with explanations of significant budget variances.

Budgeting & Year-End

- Assist strata managers with preparation of annual operating budgets.
- Compile historical expenses and financial information for budget preparation.
- Assist with preparation of year-end financial records.
- Coordinate information requested by external accountants and auditors.
- Prepare supporting schedules, invoices, bank statements, and reconciliations.
- Assist with year-end closing procedures and posting approved adjusting entries.

Banking & Financial Administration
- Perform regular bank reconciliations for operating, contingency reserve, and other strata accounts.
- Maintain records of term deposits and other strata investments.
- Monitor cash balances and advise management of unusual or insufficient balances.
- Maintain clear separation of funds and financial records between individual strata corporations.




- Assist with banking documentation and account administration as required.

General Responsibilities
- Maintain complete and organized financial records.
- Respond to financial inquiries from strata managers, councils, owners, vendors, and accountants.
- Work closely with strata managers to ensure financial information is accurate and provided on time.
- Maintain strict confidentiality regarding owner and strata corporation financial information.
- Assist with accounting-related special projects as required.
- Follow established internal accounting controls and company procedures.

Qualifications & Experience
- Minimum 2–3 years of bookkeeping or accounting experience preferred.
- Strong working knowledge of QuickBooks Desktop and/or QuickBooks Enterprise.
- Experience with accounts payable and accounts receivable.
- Experience preparing monthly financial statements and performing bank reconciliations.
- Strong understanding of general ledger accounting and basic accounting principles.
- Experience working with multiple companies, properties, or separate sets of books is an asset.
- Previous experience in strata management, property management, condominium management, or real estate accounting is strongly preferred.
- Familiarity with the BC Strata Property Act and strata corporation accounting practices is an asset.
- Proficiency with Microsoft Excel, Outlook, and Microsoft 365.
- Strong computer skills and ability to learn property management/accounting software.

Skills & Attributes The ideal candidate will be:
- Highly organized and detail-oriented.
- Accurate and comfortable working with large volumes of financial transactions.
- Able to manage accounting responsibilities for multiple strata corporations simultaneously.
- Capable of meeting monthly reporting and payment deadlines.
- Comfortable investigating discrepancies and resolving accounting issues.
- Able to communicate financial information clearly to non-accounting staff and strata council members.
- Professional when communicating with owners, contractors, suppliers, and council members.
- Able to work independently while also collaborating with strata managers and administrative staff.
- Trustworthy and capable of handling confidential financial information.

Pay: $80,000.00-$100,000.00 per year

Benefits

- In office parking
- RRSP match

Work Location: In person

📌 Bookkeeper - Full Time (Garibaldi Highlands)
🏢 Avesta
📍 Garibaldi Highlands