Overview

We are seeking a proactive and experienced Bookkeeper/Office Administrator to join our privately owned office with a portfolio of commercial and industrial real estate.

You will be responsible for managing financial records, maintaining accurate bookkeeping practices, supporting property management operations, and supporting daily office operations.

This is a full time in-office position that plays a key role in the day-to-day financial and administrative operations of our real estate portfolio. This position is not remote or hybrid.

Responsibilities

Bookkeeping and Accounting

- Manage and maintain accurate financial records using accounting software such as QuickBooks and Yardi.
- Handle accounts payable and accounts receivable processes to ensure timely payments and collections.
- Perform bank reconciliations regularly to verify account accuracy and identify discrepancies.
- Conduct account analysis and prepare reports to support budgeting and financial planning efforts.
- Reconcile accounts through detailed account and bank reconciliations, identifying and resolving discrepancies.
- Support office administration tasks including filing, data entry, scheduling, and correspondence management.
- Posting monthly rent and Tenant deposits and applying tenant payments.

Property Administration

- Maintain tenant files, lease documentation, and insurance certificates.
- Assist with tenant billing, CAM and tax recoveries, and lease administration.
- Coordinate vendor invoices and payment approvals.
- Track lease expiries, rent increases, and critical dates.
- Support property managers with administrative requirements.
- Maintain vendor and contractor records.

Office Management





- Manage office operations and administrative procedures.
- Coordinate office supplies, equipment, and service providers.
- Prepare correspondence and maintain filing systems.

Qualifications

- Proven experience with accounting software such as QuickBooks and Yardi is essential.
- Experience working in commercial real estate is strongly preferred.
- Robust understanding of bookkeeping principles, including accounts payable, receivable, and bank reconciliation.
- Proficiency with Microsoft Excel, Outlook and Word
- Excellent organizational skills with exceptional attention to detail with a focus on accuracy in financial recordkeeping and reporting.
- Ability to manage multiple tasks efficiently.
- Effective communication skills to collaborate across teams and support office functions.

Preferred Qualifications

- Experience with lease administration and supporting multiple commercial properties.
- Understanding of commercial leases, tenant recoveries, and property accounting.
- Experience working in a family office or privately owned real estate company is considered an asset.

If you are an organized, detail-oriented professional who enjoys working in commercial real estate and takes pride in producing accurate, high-quality work, we encourage you to apply. Job Types: Full-time, Permanent

Pay: From $53,000.00 per year

Ability to commute/relocate

- Belleville, ON K8N 5K3: reliably commute or plan to relocate before starting work (required)

Application question(s):
- Have you worked in bookkeeping and have the ability to manage end to end accounting independently?

Experience:
- Yardi: 1 year (preferred)
- QuickBooks: 1 year (preferred)
- Bookkeeping: 2 years (required)

Work Location: In person

📌 Bookkeeper (Belleville)
🏢 Pan Properties
📍 Belleville