Overview

We are seeking a proactive and detail-oriented Executive Assistant and Operations Support professional to join our dynamic team. In this vital role, you will provide comprehensive administrative assistance to executive leadership while supporting daily operational functions that keep our organization running smoothly. This position offers an exciting opportunity to contribute to a fast-paced environment where organizational skills, efficiency, and excellent communication are essential.

You will be instrumental in managing schedules, coordinating projects, and ensuring seamless office operations, all while fostering a positive and productive workplace atmosphere.

Responsibilities

- Manage executive calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements with precision.
- Handle incoming calls with professionalism, utilizing multi-line phone systems and practicing excellent phone etiquette to address inquiries or direct calls appropriately.
- Perform data entry and maintain accurate records through filing systems, both physical and digital, ensuring easy retrieval and confidentiality.
- Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial record keeping.
- Support office operations by managing supplies inventory, coordinating vendor communications, and overseeing front desk duties to create a welcoming environment.
- Proofread documents for accuracy and clarity before distribution,



ensuring high-quality correspondence and reports.
- Utilize Google Workspace tools (Docs, Sheets, Drive) for document creation, collaboration, and storage to streamline workflows across teams.

Experience

- Previous clerical or administrative experience in an office setting is required; experience supporting executives is highly preferred.
- Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Familiarity with bookkeeping software such as QuickBooks and experience performing basic bookkeeping tasks.
- Solid organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Excellent customer service skills with the ability to communicate clearly via phone and email while maintaining professionalism at all times.
- Experience handling multi-line phone systems and managing front desk responsibilities is advantageous.
- Attention to detail in proofreading documents and performing data entry tasks accurately is essential.

This paid position offers an engaging work environment where your organizational talents will make a meaningful impact every day. Join us to support our leadership team while honing your administrative skills in a vibrant organization committed to growth and excellence! Pay: $28.00-$33.00 per hour

Benefits

- Dental care
- Flexible schedule
- Work from home

Work Location: Remote

📌 Executive Assistant and Operations Support (Mississauga)
🏢 MedShield Health
📍 Mississauga