Posting Date: September 21, 2026

Closing Date: September 28, 2026

Department: Clerk & Community Services Dept.

Hours per Week: 35 hours per week

Advantages Entitlement: Yes

Pension Entitlement:Yes - Employer Matched Contributions

Existing Position: Yes

NOC:13100

Salary Level 5: $29.76 - $35.01 (2026)

Union: CUPE Local 434

Interviews are tentatively scheduled for October 8, 2026. Further details (including time and location) will be provided to candidates selected for interviews

Position Summary

Under the supervision of the Director of Community Services/City Clerk, the Clerk Co-ordinator will provide service to all Clerk's Department customers, maintain both electronic and physical Municipal records, assist with clerical duties and train new staff on departmental software.

Duties

Assist with all departmental clerical duties

Answer general inquiries and direct as required

Assist with the preparation of various departmental committee meetings, agendas, minutes, resolutions, etc. as directed

Assist with the preparation of the Council package, typing by-laws, agreements, general correspondence, agendas, minutes, resolutions, etc. as directed

Assist with all aspects of Laserfiche support and training and provide all in-house training

Assist with maintaining all physical and electronic records

Assist in organization of records management and co-ordinate destruction of records

Assist with Freedom of Information files and claims against Municipality

Assist with the administration, co-ordinating, planning,



scheduling and attending all of the Committee of Adjustment hearings

Assist with the processing of laneway closures and land sales

Assist with preparing and maintaining Zoning & Deeming By-Law Files/Certificates

Assist with the co-ordination and implementation of the Municipal Election process

Perform other duties as assigned

Qualifications

Two-year Community College Diploma in Office Administration

Minimum one (1) year experience in general office work

Knowledge of Civic Web Meeting Manager, GIS, Microsoft Office Suite, and Laserfiche

Good oral and written communication skills required

Proven ability to work effectively with others

AMCTO designation considered an asset The City of Timmins is committed to providing a safe and supportive workplace where diversity, equity and inclusion are at the core of how we conduct business. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations throughout the recruitment and selection process, in accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act.

We thank all applicants for their interest; however, only candidates under consideration will be contacted.

www.timmins.ca www.movetotimmins.ca

(705) 264-1331

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