Organizational Unit University of Victoria -> Faculty of Health -> Ex Scie, Phys & Health Ed. Location University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date 30 September 2026 Please note that positions will close at 4 p.m. on the closing date. FTE 1.0 Salary Grade $4,594.00 - $4,739.00 Additional Posting Information: N/A Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. Classification PB7 Hours of Work Monday to Friday, 8:30 am - 4:30 pm Start Date 10/1/2026 End Date 2/5/2027 Employee Group: CUPE 951 - Term # of Hires Needed 1 Category Administrative and Support Services About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers.

Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

Start date: as soon as possible.

Job Summary Reporting to the Assistant to the Director and working closely with the Graduate Advisor and Undergraduate Advisor, the Program Assistant performs a wide variety of secretarial and administrative duties to support the School of Exercise Science, Physical and Health Education’s graduate and undergraduate programs. The school offers four Masters programs (MEd Coaching Studies

• MA Kinesiology

• MSc Kinesiology

• MA Physical Education), 1 PhD (Kinesiology); and 3 undergraduate programs (BA Recreation &

• Health Education

• BSc Kinesiology

• Physical and Health Education).

Job Requirements This position requires a level of education, training, and experience equivalent to three (3) years’ experience working within a comparable environment.

Knowledge, skills, and abilities

- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning setting.
- Ability to prioritize and manage time and tasks with attention to detail in a busy work environment.




- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to interpret policies and procedures.
- Experience in maintaining confidential and sensitive information.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Experience composing various business communications such as emails, memos, spreadsheets and reports.
- Experience in scheduling meetings and calendar coordination.
- Experience with event planning and coordination.
- Proficiency with MS-Office Suite and a strong knowledge of electronic file management and shared file systems.
- Ability to establish and maintain effective working relationships with staff and faculty both within the school and in other departments.

Specialized knowledge/education

- Secondary School diploma or equivalent.
- Knowledge of UVic’s Graduate and Undergraduate regulations and University systems (BANNER, AIRS, FAST Student, SharePoint) considered an asset.
- Knowledge of Web authoring tools (Cascade) considered an asset.
- Knowledge of and experience of managing social media considered an asset.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.

📌 Graduate and Undergraduate Program Assistant - (997510.5) (Victoria)
🏢 University of Victoria
📍 Victoria