Overview

We are seeking a motivated and detail-oriented Junior Administrative Assistant to join our energetic team. In this vital role, you will support daily office operations, ensure smooth communication, and assist with a variety of clerical tasks that keep our organization running efficiently. This position offers an excellent opportunity for individuals eager to develop their administrative skills in a fast-paced environment while gaining valuable experience across multiple office functions.

Your proactive attitude and strong organizational skills will make a significant impact on our team’s productivity and success.

Responsibilities

- Manage front desk duties, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records
- Support customer service efforts by addressing inquiries promptly and providing exceptional support to clients and internal teams
- Assist with appointment scheduling, calendar management, and coordinating meetings or events as needed
- Handle clerical responsibilities such as proofreading documents, preparing correspondence, and managing office supplies inventory
- Support medical or dental office operations by maintaining patient records,



verifying insurance information, and assisting with administrative tasks specific to healthcare settings

Experience

- Previous office experience demonstrating familiarity with general administrative duties and office procedures
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation, communication, and collaboration
- Experience with data entry, filing systems, and multi-line phone systems in a professional setting
- Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Excellent phone etiquette and customer service skills to support client interactions effectively
- Knowledge of QuickBooks or bookkeeping software is a plus but not required; training will be provided for the right candidate
- Prior experience in medical or dental offices is advantageous but not mandatory; a willingness to learn specific procedures is essential

Join us as a Junior Administrative Assistant and become an integral part of a vibrant team dedicated to excellence! This paid position offers the chance to develop your administrative expertise while supporting our organization’s mission. We value proactive individuals who thrive on organization, communication, and delivering outstanding support every day. Pay: $17.25-$23.69 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Junior Administrative Assistant (Kitchener)
🏢 Marlow lnc
📍 Kitchener