Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our growing team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks and supporting and facilitating effective communication within the organization. This position requires a proactive individual who can multitask while maintaining a high level of professionalism in a rapid-paced environment, and is capable of focusing for multiple hours when proofing files for delivery.

The ideal candidate is reliable, can work efficiently under fluctuating workloads, and has a strong ability to prioritize and re-prioritize tasks as needed.

Duties

- Oversee daily office operations and ensure efficient administrative processes;
- Manage phone systems and handle incoming calls, directing them to the appropriate personnel;
- Provide clerical support, including filing, data entry, and document management with a high degree of accuracy;
- Opening and closing files;
- Ensure all client inquiries and communications are addressed in a timely manner;
- Scheduling appraisal inspection appointments within Kamloops and various areas in the BC Interior;
- Proofing, reviewing, and sending e-mails and documents; and
- Conducting minor property research for quoting purposes.

Qualifications

- Strong organizational skills with the ability to prioritize tasks effectively;
- Intermediate knowledge of Windows OS, and Microsoft Outlook, Word, and Excel is required;




- Experience with multi-line phone systems and maintaining professional phone etiquette;
- Familiarity with Sage50 is a plus but not mandatory; willingness to learn is essential;
- Previous experience as a clerk or in an administrative role is preferred, especially in a professional service office environment;
- Excellent proofreading skills with keen attention to detail;
- Ability to work independently as well as part of a team in a fast-paced environment;
- Ability to read and focus for extended periods of time; and
- Strong critical thinking and decision-making skills.

If you are passionate about creating an efficient office environment and possess the necessary skills to thrive in this role, we encourage you to apply. To apply, please submit your resume and cover letter detailing your relevant experience or transferable skills. We appreciate the interest of all applications; however, only those selected for an interview will be contacted. *This position may not be the right fit if you are not familiar or comfortable with Microsoft Word formatting, reading and maintaining focus for extended periods of time, maintaining consistent, updated communication on multiple files at once, or if you are not familiar or comfortable with transitioning between mild-paced and fast-paced workloads with sometimes short notice while meeting deadlines.

Job Type: Full-time

Pay: $22.00-$26.00 per hour

Benefits

- Casual dress
- On-site parking

Flexible language requirement:
- French not required

Work Location: In person

📌 Office Administrator (Kamloops)
🏢 Frilan Appraisals
📍 Kamloops