Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of daily operations, ensuring the smooth and efficient functioning of our office environment. Your proactive approach, exceptional organizational skills, and friendly customer service will help foster a welcoming atmosphere for both staff and visitors.

If you thrive in a fast-paced setting and excel at multitasking, this opportunity is perfect for you to make a meaningful impact while growing your administrative expertise.

Duties

- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing excellent customer support.
- Handle data entry tasks accurately using tools like QuickBooks, Microsoft Office, and Google Workspace to maintain up-to-date records.
- Organize and maintain filing systems—both digital and physical—to ensure quick retrieval of documents.
- Support bookkeeping activities by processing invoices, receipts, and expense reports with attention to detail.
- Assist with scheduling appointments, meetings, and calendar management for staff members.
- Perform clerical duties such as proofreading documents, preparing correspondence, and managing office supplies inventory.
- Provide administrative support for specialized departments such as medical or dental offices, including patient or client check-in procedures.





Requirements

- Proven experience in an office environment with strong clerical skills and familiarity with office equipment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Experience with QuickBooks or similar bookkeeping software is highly desirable.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong computer skills including data entry, typing accuracy, and proofreading abilities.
- Exceptional customer service skills with professional phone etiquette and the ability to handle multi-line phone systems confidently.
- Previous experience in medical or dental office settings is a plus, especially in roles such as dental receptionist or medical administrative assistant.
- Knowledge of filing systems, record keeping procedures, and basic bookkeeping practices.

Join us to be part of a vibrant team dedicated to supporting our organization’s success! This paid position offers an engaging work environment where your organizational talents will shine while providing essential support across multiple departments. Pay: $30.54-$32.40 per hour

Expected hours: 35.0 – 40.0 per week

Benefits

- Employee assistance program
- Adaptable schedule
- On-site parking
- Paid time off

Language:
- English (required)

Work Location: In person

📌 Office Administrator (Victoria)
🏢 St. Michaels University School
📍 Victoria