We are a horse transport company, primarily cross-border transport. We are looking for an office assistant. This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and maintaining an efficient work environment. The ideal candidate will be responsible, detail-oriented, and possess excellent interpersonal and communication skills.
Responsibilities will include
- Answer calls in a courteous manner and respond to emails from customers looking for quotes and information about shipping their horses in a timely and qualified manner.
- Filing of customs documents for incoming and outgoing shipments
- Perform data entry tasks accurately using Microsoft Office applications and Sage 50 for bookkeeping and record-keeping purposes.
- Maintain organized filing systems—both physical and digital—to ensure quick retrieval of documents.
- Provide clerical support including document preparation, and scheduling appointments.
- Coordinate office supplies inventory and place orders as needed to keep the workspace fully stocked.
- Qualifications
- Previous basic experience with horses and /or trucking is a plus.
- Experience with Sage 50 software is highly desirable.
- Proven office experience with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer skills essential for daily operations.
- Excellent customer service skills with professional phone etiquette and a friendly demeanor.
- Ability to handle confidential information discreetly while maintaining professionalism at all times.
Pay: $19.54-$32.40 per hour Expected hours: 35.0 – 42.5 per week
Benefits
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care