The Project Administrator will be responsible for providing administrative and organizational support to the Project Team, supporting both at a project level as well assisting leadership with key organizational tasks. Additionally, the Project Administrator will be responsible for coordinating the efficient operations of the Vancouver office space.

RESPONSIBILITIES:

- Support the organization of project documentation, including organizing project folders with consultant drawings, contract documents, transmittals, submittals, etc.
- Ensure compliance with contract documentation including Certificates of Insurance, Worksafe Clearance letters, Stat Dec/Lien Waivers, etc.
- Support Project Managers by continually monitoring project milestone schedules aligning with internal manufacturing and logistics schedules and identifying any discrepancies.
- Compile closeout documentation, including warranty letters, as-builts, deficiency/service calls, O&M; manuals etc.
- Manage clerical / data entry tasks as required associated with forthcoming ERP system (“Epicor”).
- Assist the Project Team with coordinating travel, team events, and office supplies for the Vancouver Office.
- Understand and comply with all company policies and procedures.
- Other duties as requested or required.

REQUIREMENTS:

- Post-secondary degree or diploma, or equivalent work experience
- Experience working in the architecture, engineering, or construction industry
- Excellent organizational, planning, and administrative skills
- Skilled in using Microsoft Office Suite and other office management tools
- Excellent verbal and written communication skills
- Possesses excellent logical reasoning and problem-solving capabilities




- Takes initiative and can work independently
- Advanced knowledge of Microsoft applications (e.g. Excel, Word, etc.)
- Enthusiasm for mass timber and prefabricated construction technologies

WORK CONDITIONS:

- Overtime as required
- Desk work, with interruptions and an expectation of ability to refocus quickly
- Schedule: Monday – Friday
- Location: Vancouver, BC

At Kalesnikoff, working safely is an expectation. In your role you will have the time and resources needed to meet that expectation.

COMPENSATION PACKAGE:

- Salary: $48,000.00 - $60,000.00 (dependent on experience)
- Extended health benefits including health, dental, vision, travel, Health Spending Account and RRSP program
- Team building and social events
- Training, development, and mentorship opportunities
- Prospect to advance in your career
- Work-life balance
- A great culture where we truly value our employees

HOW TO APPLY: To apply, please submit your resume and cover letter to [email protected].

Our recruitment team reviews all applications carefully. Applications will be accepted on an ongoing basis until the position is filled. Due to the high volume of applications, only candidates selected for an interview will be contacted.

ABOUT OUR KOOTENAY HOME:

Are the mountains calling you? From beautiful parks and forests, pristine lakes,



breathtaking valleys and stunning mountain ranges, the West Kootenay region is a highly desired and special place to call home. With an abundance of recreation including ski areas, golf courses, hot springs, and endless hiking, biking and other outdoor activities, the Kootenays isn’t just a region, it’s a lifestyle.

Our vibrant mountain towns are full of arts, culture, food, history and caring communities. What are you doing after work today?

EQUAL OPPORTUNITY COMMITMENT:

Kalesnikoff is a committed equal opportunity employer. Our recruitment strategy is designed to attract the best person for each position, to ensure equal opportunity for all applicants, and to promote our corporate vision and culture. When considering applicants, only job-related criteria such as ability, merit and responsibility are used to evaluate applicants. Kalesnikoff prohibits discrimination and harassment on the basis of any characteristic protected by applicable law.

Kalesnikoff is committed to treating all people in a way that allows them to maintain their dignity and independence. Kalesnikoff believes in integration and equal opportunity. Kalesnikoff is committed to meeting the needs of people with disabilities in a timely manner and will do so by identifying barriers to accessibility and meeting accessibility standards in accordance with applicable law.

Pay: $48,000.00-$60,000.00 per year

Benefits

- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- RRSP match
- Vision care

Application question(s):
- Do you have experience working in the architecture, engineering or construction industry?

Work Location: In person

📌 Project Administrator (Vancouver)
🏢 Kalesnikoff
📍 Vancouver