Who We Are

Inter-Lite Sales (ILS) is a leading lighting and lighting controls agency serving British Columbia's design and construction community. We work with electrical contractors, distributors, engineers, architects, developers, municipalities, and government agencies to deliver innovative lighting solutions for commercial, institutional, and infrastructure projects.

Our success is built on strong relationships, technical expertise, and exceptional customer service. We are seeking a highly organized and customer-focused Project Administrator to join our team.

The Opportunity The Project Administrator is responsible for the successful coordination and administration of projects from purchase order receipt through to product delivery and closeout. This role works closely with customers, distributors, manufacturers, and internal teams to ensure projects are delivered accurately, on time, and with a high level of customer satisfaction.

Key Responsibilities

- Prepare and issue submittal packages, cut sheets, and project documentation to customers.
- Review approved submittals and coordinate release requirements with manufacturers.
- Maintain accurate project information in Oasis, including drawings, bills of materials (BOMs), pricing, commissions, and project updates.
- Coordinate with suppliers and distributors regarding order status, lead times, shipment tracking, and delivery schedules.
- Respond to project-related inquiries, including specifications, order clarification, pricing discrepancies, and delivery issues.
- Coordinate project revisions and re-quotes with the Quotations Team as required.
- Maintain accurate electronic and physical project records.
- Assist with warehouse, sample, return authorization (RA), and post-sales activities as assigned.




- Build and maintain strong working relationships with customers, suppliers, and internal staff.
- Proactively identify and resolve project issues to support successful project completion.

What We're Looking ForSuccess in this role requires:
- 3+ years of experience in project administration, customer service, order management, or a related role.
- Proficiency with Oasis software and Microsoft 365 applications, with strong overall computer literacy.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Ability to manage multiple projects, priorities, and deadlines in a fast-paced environment.
- Ability to perform effectively under pressure and adapt to changing priorities.
- Excellent written and verbal communication skills, including prompt and professional communication with customers, suppliers, and colleagues.
- Solid problem-solving and troubleshooting abilities.
- Customer-focused mindset with a commitment to delivering exceptional service.
- Demonstrated initiative, accountability, and follow-through.
- Ability to build and maintain positive working relationships with internal and external stakeholders.
- Experience in the lighting, electrical, construction, building products, or manufacturing industry is considered an asset.
- Must be legally entitled to work in Canada.

Why Join ILS?
- Competitive compensation and benefits package.
- Extended health, dental, vision, life, and disability coverage.
- Paid time off.
- Ongoing learning and professional development opportunities.
- Cooperative and supportive team environment.
- Opportunity to grow with a respected and expanding industry leader

Pay: From $52,500.00 per year

Benefits

- Casual dress
- Dental care
- Extended health care
- Paid time off

Work Location: Remote

📌 Project Administrator (Vancouver)
🏢 Inter-Lite Sales
📍 Vancouver