Vic City Exteriors is looking for a highly organized, fast-paced Project Controls & Operations Coordinator to strengthen the connection between estimating, field operations, accounting and management.

This position is ideal for someone who enjoys keeping projects organized, tracking numbers, coordinating materials and making sure commitments don’t get lost between the office and field.

The Role

You will help oversee projects from contract handoff through completion, giving management a clear picture of where each project stands financially and operationally.

Your job is not to run the crews. Your job is to make sure the people running the work have the information, materials, documentation and financial visibility they need to succeed.

Key Responsibilities

· Track project budgets, costs and profitability

· Understand and work with PlanSwift takeoff software

· Review project drawings, specifications and takeoffs

· Maintain records of takeoffs, revisions and material orders

· Help prevent costly ordering errors, shortages and project delays

· Monitor material and budget vs. actual costs throughout each project

· Monitor material purchases and major project costs

· Assist with material planning, ordering and delivery coordination

· Maintain project schedules and key deadlines

· Track contracts, purchase orders, extras and change orders

· Ensure additional work is properly documented

· Maintain organized project files and documentation

· Help establish clear project handoffs from estimating to operations

· Provide management with regular job-status and profitability updates

· Identify projects beginning to fall behind budget or schedule

· Job Cost & Financial Tracking





· Work directly with foremen and project managers to gather accurate field information

· Support accounting/payroll with job-cost information and documentation

· Help develop consistent systems and processes as the company grows

Computer Skills

· Strong working knowledge of Excel, Outlook and Microsoft Office

· Working knowledge of PlanSwift or comparable construction takeoff software

· Comfortable with job-cost tracking, budgets and spreadsheets

· Experience with construction/project-management or accounting software is an asset

· Comfortable reviewing PDF drawings, specifications, contracts and project documents

· Able to learn new software and systems quickly

What We’re Looking For

· Highly organized and detail-oriented

· Comfortable working with numbers, drawings and measurements

· Strong communicator

· Able to manage information across multiple active projects

· Comfortable following up with people and holding information accountable

· Able to prioritize in a fast-moving construction environment

· Practical problem solver

· Willing to ask questions when information doesn’t make sense

· Able to work independently without needing constant direction

· Construction experience is strongly preferred

Growth Chance

This position has room to grow. As the company and individual develop, the role could expand into Project Controls Manager, Operations Manager or a similar senior operational position.

We are looking for someone who wants to help build better systems—not simply maintain existing ones.

Compensation

$70,000–$90,000 per year, depending on experience, construction knowledge and demonstrated ability.

Pay: $70,000.00-$90,000.00 per year

Benefits

- Casual dress
- Company events
- On-site parking
- Paid time off

Work Location: In person

📌 Project Controls & Operations Coordinator (Shawnigan Lake)
🏢 Vic City Exteriors
📍 Shawnigan Lake