Love real estate law but ready to step away from managing files?

We're looking for an exceptionally detail-oriented Real Estate Accounting & Trust Administrator to join our growing team.

This position could be a great fit for an experienced real estate paralegal looking to transition into a more internal role or someone with a background in legal accounting who enjoys the financial side of real estate transactions.

We're looking for someone who understands how money moves through a real estate transaction, takes accuracy seriously and enjoys supporting a busy team behind the scenes.

About PassGo Real Estate Law

PassGo Real Estate Law is on a mission to streamline real estate transactions so clients can close with ease and confidence.

Our vision is to be the most trusted name in real estate law — setting the standard for excellence in the industry, building lasting relationships with clients and partners, and fostering a culture of trust, transparency and innovation.

What You'll Be Doing

You'll play an essential role in managing our day-to-day financial transactions, supporting our real estate paralegals and working closely with our external bookkeepers and payroll company.

Your responsibilities will include

- Trust accounting: Processing daily trust receipts, deposits, disbursements, transfers and other trust transactions in accordance with the Law Society of Alberta's trust accounting requirements.
- Real estate transactions: Preparing and processing wire transfers, mortgage advances, sale proceeds and other real estate-related financial transactions.
- Accounts payable: Managing vendor invoices, processing payments and maintaining accurate expense records.
- Accounting software: Using Soluno to record and manage daily trust transactions, accounts payable and other financial activities.
- External bookkeeping coordination: Working closely with our external bookkeepers, providing financial records, resolving discrepancies and assisting with month-end accounting processes.
- Payroll support:



Handling limited payroll-related administrative tasks with our external payroll company.
- Paralegal support: Working alongside our real estate team to coordinate financial transactions, troubleshoot accounting issues and ensure funds are received and disbursed accurately and on time.
- Financial oversight: Monitoring transactions, identifying discrepancies and ensuring our financial procedures are consistently followed.

What We're Looking For

Our ideal candidate has

- Previous experience in residential real estate conveyancing, legal accounting or a similar role involving real estate financial transactions.
- A strong understanding of the Law Society of Alberta's trust accounting rules and procedures.
- Experience processing trust transactions, wire transfers and other real estate-related financial transactions.
- Familiarity with Soluno or comparable legal accounting software.
- Experience working with external bookkeepers or accounting professionals.
- Exceptional attention to detail and strong organizational skills.
- The ability to manage competing priorities and meet deadlines.
- Confidence with technology and a willingness to learn new systems.
- A proactive approach to identifying and resolving discrepancies.

Above all, we're looking for someone who is exceptionally detail-oriented. You're the person who double-checks account numbers, catches discrepancies before they become problems and understands the importance of accuracy when handling client funds.

It Would Be an Asset If You Have

- Previous experience as a residential real estate paralegal or conveyancer.
- Hands-on experience using Soluno.
- Experience preparing or assisting with monthly trust reconciliations.




- General bookkeeping or legal accounting experience.
- Experience coordinating financial transactions in a busy residential real estate practice.

You don't need to be a designated accountant. We're particularly interested in candidates with practical experience in real estate transactions and trust accounting. What It Means to Be a PassGo Employee

Being a PassGo employee means helping redefine the real estate transaction experience.

We prioritize client satisfaction over outdated methods and continually streamline our processes to deliver exceptional results.

We're a collaborative, technology-forward team that values initiative, accountability and continuous improvement.

If you're looking for professional growth, meaningful challenges and an opportunity to contribute to a firm that's doing things differently, PassGo is the place to be.

What We Offer

- Hands-on training in our real estate law procedures and accounting systems.
- A supportive, collaborative team environment.
- Opportunities for professional growth within the firm.
- Modern technology and streamlined processes.
- An opportunity to use your real estate knowledge in a more internally focused role.

Employee Benefits

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Vision care

Job Type: Full-time Work Location: In person — Calgary, Alberta

Interested? We'd Love to Hear From You!

Whether you're an experienced real estate paralegal looking for a change or a legal accounting skilled who loves the details, we'd love to connect.

Send us your resume and tell us a little about your experience with real estate transactions, trust accounting and legal accounting software.

Join PassGo Real Estate Law and help us make real estate law a better experience for everyone.

Pay: $58,000.00-$72,000.00 per year

Benefits

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Vision care

Work Location: In person

📌 Real Estate Accounting & Trust Administrator (Calgary)
🏢 Passgo Real Estate Law
📍 Calgary