Real Estate Administrative Assistant & Social Media Coordinator

Property Boys at Royal LePage Signature Realty | Toronto, ON (Shops at Don Mills) | Full time, Hybrid

$50,000 - $65,000 per year + bonus

About the Role

Property Boys is a top-producing real estate team at Royal LePage Signature Realty, focused on Midtown Toronto - Yonge & Lawrence, Yonge & Eglinton, Lawrence Park, Bedford Park and Davisville - with clients across the GTA.

We're hiring an Administrative Assistant & Social Media Coordinator to be the operational backbone of the team: the person who keeps listings, deals, and client communication running smoothly, and who helps us show up consistently on Instagram, TikTok, YouTube and Facebook.

This is a hybrid role. You'll split your time between our office at Shops at Don Mills and working from home, with some local travel for listings, showings prep and events.

You'll work directly with the co-team lead and be trusted with real responsibility from day one. A big part of the job is bringing our client connection plan to life - the touchpoints, follow-ups, events and check-ins that keep past and current clients close to the team.

If you're organized, quick and unflappable under deadlines, we want to meet you.

What You'll DoTransaction & Listing Administration (the Core of the Job)

- Prepare, upload and maintain MLS listings in REALM - photos, documents, price changes, extensions, showing instructions
- Draft offers, amendments, waivers, notices of fulfillment and other forms using WebForms in REALM
- Prepare listing agreements, buyer representation agreements and pre-listing packages; send for signature through DocuSign
- Manage showing requests and confirmations through BrokerBay




- Submit and track deal paperwork in Skyslope; process incoming deals with brokerage administration and accounting
- Coordinate vendors for listings - photographers, stagers, sign installation, cleaners, trades
- Keep our Follow Up Boss CRM accurate and current: new leads, client notes, follow-up tasks, pipeline stages

Client & Office Support
- Be a friendly, professional first point of contact for clients, other agents and brokerage staff by phone and email
- Own the execution of our client connection plan: scheduled touchpoints, anniversary and milestone outreach, client appreciation events, and regular check-ins with past clients and our sphere
- Draft client correspondence, closing gifts, review requests and follow-ups
- Prepare and mail our monthly direct-mail campaign to our farm neighbourhoods
- Manage the team calendar, book meetings and appointments, and help run client events
- Track expenses, order supplies and keep our filing system (Google Drive) organized

Social Media & Video
- Schedule and post content across Instagram, TikTok, YouTube and Facebook
- Help capture video on listings and around the neighbourhood, and edit short-form Reels/Shorts (CapCut, Instagram Edits, iMovie or similar)
- Build graphics, listing materials and mailers in Canva
- Monitor comments and DMs and flag leads to the team
- Track what's working and suggest ideas for the content calendar

What We're Looking For
- 2+ years in an administrative,



executive assistant or real estate office role
- Real estate brokerage experience is a strong asset - you know what an APS, a waiver and an NOF are
- Hands-on with (or able to pick up quickly): REALM, WebForms, BrokerBay, Skyslope, DocuSign, Follow Up Boss, Canva, Google Workspace
- Comfortable on Instagram, TikTok, YouTube and Facebook, and confident with basic video editing
- Excellent written English - you'll be drafting emails and captions that go out under our name
- Highly organized, detail-obsessed and calm when three things land at once
- Reliable, discreet and comfortable handling confidential client information
- Access to a vehicle and valid driver's licence is an asset for listing runs and local errands
- Able to help with the occasional physical task (staging, signs, event setup)

Nice to Have
- Real estate licence or working knowledge of Ontario real estate forms
- Experience with email marketing (Mailchimp or similar), Meta Ads Manager or basic SEO
- Photography, graphic design or copywriting skills
- Basic bookkeeping

What We Offer
- $50,000 - $65,000 base salary plus performance bonus
- Hybrid schedule (office at Shops at Don Mills + work from home)
- A small, fast-moving team where your work is visible and your ideas are heard
- Training on all of our systems and tools
- Room to grow into a senior operations or marketing role as the team expands

Job Type: Full-time, Permanent Pay: $50,000 - $65,000 per year + bonus

Schedule: Monday to Friday, with occasional evenings/weekends for events or listing launches

Work Location: Hybrid - Toronto, ON (Shops at Don Mills)

Pay: $50,000.00-$65,000.00 per year

Work Location: Hybrid remote in North York, ON

📌 Real Estate Administrative Assistant & Social Media Coordinator - Property Boys Team (North York)
🏢 Royal LePage Signature Realty
📍 North York