Company Overview

EDGE1 EQUIPMENT specializes in the rentals, sales, and service of construction equipment. Our company also provides mobile mechanic services and float services to support our clients' operational needs. We are committed to delivering reliable equipment solutions and exceptional customer service.

RENTAL COORDINATOR / ACCOUNTS PAYABLE & RECEIVABLE ADMINISTRATOR

EDGE1 Equipment Rentals – Mississauga, Ontario

EDGE1 Equipment Rentals is looking for an experienced, organized and highly motivated Rental Coordinator / AP & AR Administrator to join our Hamilton team.

This is a hands-on position in a fast-paced construction equipment rental environment. We are looking for someone who is comfortable dealing directly with customers, coordinating rentals, handling administrative details and taking responsibility for day-to-day accounts payable and receivable functions.

KEY RESPONSIBILITIES

Rental Coordination

- Answer incoming customer calls and rental inquiries
- Prepare rental contracts, quotes and reservations
- Coordinate equipment deliveries, pickups and off-rent requests
- Confirm purchase orders, jobsite information and customer requirements
- Work closely with dispatch, drivers, mechanics and sales staff
- Maintain accurate rental contracts and customer records
- Assist customers with equipment availability and rental requirements
- Ensure returned equipment, fuel, damages and rental information are properly documented
- Follow up on open contracts and outstanding rental documentation

Accounts Receivable

- Prepare and process customer invoices
- Apply customer payments accurately
- Monitor outstanding accounts and aging reports
- Follow up with customers regarding overdue invoices
- Send statements and copies of invoices as required




- Investigate billing discrepancies and assist with account reconciliation
- Maintain accurate customer account information
- Assist with credit applications and new account setup

Accounts Payable

- Receive, review and enter supplier invoices
- Match invoices to purchase orders and supporting documentation
- Verify pricing, quantities and approvals
- Reconcile supplier statements
- Prepare invoices for payment
- Investigate discrepancies with vendors and internal staff
- Maintain organized and accurate AP records

WHAT WE'RE LOOKING FOR

- Previous experience in equipment rental, construction, transportation or a similar fast-paced industry is strongly preferred
- Experience with accounts payable and/or accounts receivable
- Strong attention to detail and accuracy
- Excellent organizational and time-management skills
- Confident communicating with customers regarding outstanding accounts
- Strong telephone and customer-service skills
- Comfortable managing multiple priorities throughout the day
- Good computer skills, including Microsoft Outlook and Excel
- Experience with rental management or accounting software is an asset
- Experience with Texada is a strong asset
- Ability to work independently while also being part of a team

THE RIGHT PERSON We are looking for someone who takes ownership of their work.

In the equipment rental business, details matter. Contract numbers, purchase orders, equipment information, billing dates, fuel, delivery and pickup information all need to be accurate.

The successful candidate will be someone who checks their work, follows through, communicates clearly and understands that getting the details right matters to our customers and our business.

Position: Full time

Pay: $38,023.27-$55,000.00 per year

Benefits

- Casual dress
- Dental care
- On-site parking

Work Location: In person

📌 RENTAL COORDINATOR / AP & AR ADMINISTRATOR (Mississauga)
🏢 HERC EQUIPMENT
📍 Mississauga