DISTRICT SCHOOL BOARD OF NIAGARA

INVITES APPLICATIONS FOR:

Secretary III – SEA Clerk The DSBN is a supportive, cutting-edge community that works towards doing what’s best for kids, and helps every student achieve success. Whether you’re in the classroom, on the playing fields, in the office or in the cafeteria, we know it’s the dedicated staff who bring our mission to life – you are what creates a child’s school experience, and contribute to students reaching their full potential.

We proudly serve over 40,000 students across almost 100 elementary and secondary schools in Niagara, located between Lake Erie in the South and Lake Ontario to the North.

Applications through applytoeducation.com are invited for this position from properly qualified employees within the system presently covered under the scope of the District School Board of Niagara Office, Clerical and Technical Group, and shall be directed to the attention of Human Resource Services. Resumes from applicants outside the bargaining unit will not be accepted for this posting. Applications must be done via Apply to Education.

POSITION: One (1) Permanent Position – Secretary III SEA Clerk

LOCATION: Special Education Support Services

RATE OF PAY: $25.38 - $27.58 per hour

SCHEDULE: 35 hours per week - 10 Month Position

Position Summary:

The Special Education Support Services Team is seeking an enthusiastic and detail-oriented individual for the position of SEA Clerk. Reporting to the Special Education Supervisor, this role involves a wide variety of clerical and administrative duties to support the day-to-day operations of SEA (Special Equipment Amount) processes, ensuring timely service delivery, communicating with other DSBN departments, and accurately maintaining the SEA database system. The successful applicant will be detail oriented and show proficiency in providing exceptional customer service.

Typical duties will include, but are not limited to the following:

- Prepare, process, and enter SEA claim data using SEAit software.
- Coordinate the procurement of SEA-funded equipment through Sparkrock, including the tracking and reconciliation of purchase orders, invoices, and related documentation.
- Maintain accurate records of SEA equipment requests, approvals, assignments, deliveries, transfers, and inventory using SEAit and other Board-approved software applications.
- Work collaboratively with the Vendor of Record, schools, and internal staff to ensure SEA equipment is accurately catalogued, maintained, and available to support student needs.
- Assist with daily operations,



including assigning assistive technology (AT) devices to students, preparing equipment and peripherals for shipment, and coordinating deliveries through the Board courier system.
- Coordinate with schools, vendors, internal departments, and other school boards to facilitate the timely provision, transfer, tracking, and documentation of SEA-funded equipment.
- Provide exceptional customer service and support to schools and staff through in-person, telephone, and email communication.
- Perform accurate data entry, scheduling, communication, and record-keeping using Microsoft Word, Excel, Outlook, SharePoint, Aspen, Sparkrock, Adobe, and other Board-approved software applications.
- Perform other related duties as assigned by the Supervisor.

Qualifications:

- Applicants must have Grade 12 education (a minimum one-year College diploma in Office Administration is preferred), including or supplemented by courses.
- Applicants must have the equivalent of ten (10) working months of clerical/secretarial experience in a school or DSBN clerical setting within the past two (2) years, which demonstrates proficiency in the functions described above.
- Working understanding of the Ministry of Education Special Equipment Amount (SEA) Guidelines.

Application Process:

- - All applications are accepted through ApplyToEducation
- Applications packages should include:
- - Cover Letter
- Resume

Selection Process:

- - We thank all the candidates for their interest, however, only those selected for an interview will be contacted.

The District School Board of Niagara is committed to equity and inclusion in the recruitment and hiring of its employees, who reflect the diversity of our community and students we serve. We encourage and welcome submissions from candidates from diverse backgrounds to build a supportive and inclusive workplace.

DSBN welcomes applications from: Indigenous peoples, members of visible minorities, women, persons with visible and non-visible disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.



The DSBN is committed to Achieving Success Together and recognizes that increasing the diversity of its workforce supports this objective.

DSBN will make interview and employment accommodations during the selection process, based on any of the human rights protected grounds. Please notify us in advance and we will work with you to meet your needs. Applicants are thanked for making known their interest in working for the District School Board of Niagara. We encourage applications from all qualified individuals; however, only those under consideration will be contacted.

Conditions of Employment:

- - Agreement to comply with the Board’s policies, procedures and code of conduct;

- Complete an annual offence declaration process.

Reason for posting: New position.

Additional Information:

In accordance with Section 29(2) of the Municipal Freedom of Information and Protection of Privacy Act, this is to advise that the information you provide on this form is collected under legal authority of the Education Act, and will be used as necessary for the recruitment, selection and employment purposes of the Board.

The DSBN is committed to equity for all students and staff, and to deliver quality education through a qualified workforce that reflects the diversity of the communities we serve. Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

Personal information on this form is collected, used and disclosed in accordance with the Education Act, R.S.O. 1990, c.E.2, as amended and the Municipal Freedom of Information and Protection of Privacy Act. R.S.O 1990, c.M. 56, as amended and will be used for the purpose of determining eligibility of the above-noted position and any similar or related purpose(s). Questions about this collection, use and disclosure should be directed to the Freedom of Information Coordinator, District School Board of Niagara, 191 Carleton Street, St.

Catharines, ON L2R 7P4 (phone hidden).

DSBN does not utilize Artificial Intelligence (AI) in the screening, assessment, or selection of applicants.

Land Acknowledgement:

The land on which we gather is the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum agreement. Today this gathering place is home to many First Nations, Métis, and Inuit peoples acknowledging this reminds us that our great standard of living is directly related to the resources and friendship of Indigenous people.

📌 Secretary SEA Clerk (Full-time) (St. Catharines)
🏢 District School Board of Niagara
📍 St. Catharines