Responsibilities

- Accurately code, review, and process a high volume of invoices in accordance with established accounting policies and procedures.
- Match invoices to purchase orders (POs), receiving documentation, and supporting records to ensure accuracy and completeness prior to payment.
- Process approximately 450 invoices per week, maintaining a high level of accuracy and efficiency in a fast‑paced, deadline‑driven environment.
- Review invoices for discrepancies, including pricing, quantities, tax, vendor information, and purchase order details, and follow up as required.
- Communicate regularly with vendors to resolve invoice discrepancies, obtain missing documentation, and respond to payment or account inquiries.
- Collaborate with internal departments, including Purchasing, Receiving, and Operations, to investigate and resolve invoice and purchase order issues.
- Ensure invoices are properly coded to the appropriate general ledger accounts, cost centres, and departments.
- Monitor invoice workflow and follow up on outstanding approvals to support timely processing and payment.
- Maintain organized and accurate accounts payable records and supporting documentation.
- Assist with month‑end activities, including invoice accruals, account reconciliations, and reporting as required.

About You

- 2+ years of experience in accounts payable, invoice processing, or a similar accounting function.
- Strong understanding of the full accounts payable cycle, including three‑way matching and invoice coding.
- Demonstrated ability to process a high volume of transactions accurately and efficiently.
- Strong attention to detail with excellent organizational and time‑management skills.
- Excellent communication and interpersonal skills, with the ability to work effectively with vendors and internal stakeholders.




- Strong problem‑solving skills and the ability to investigate and resolve discrepancies independently.
- Proficiency with Microsoft Excel and accounting or ERP systems; experience with invoice processing or AP automation systems is an asset.
- Ability to prioritize competing deadlines and work effectively in a fast‑paced workplace.
- Strong numerical and analytical skills with a high degree of accuracy.
- Professional, collaborative, and customer‑service‑oriented approach.

Pay Range

$26 - $28 / hour

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions,



and/or to receive other benefits and privileges of employment, please contact

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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