OVERVIEW LANGUAGES English
EDUCATION College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
EXPERIENCE 1 year to less than 2 years
ON SITE Work must be completed at the physical location. There is no option to work remotely.
WORK SETTING Business services
RESPONSIBILITIES Arrange and co-ordinate seminars, conferences, etc.
Coordinate the flow of information within the team
Direct staff
Evaluate daily operations
Motivate staff
Open and distribute mail and other materials
Plan and control budget and expenditures
Supervise other workers
Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Oversee the preparation of reports
Arrange travel, related itineraries and make reservations




Greet people and direct them to contacts or service areas
Type and proofread correspondence, forms and other documents
Perform data entry
Maintain and manage digital database
SUPERVISION 5-10 people
COMPUTER AND TECHNOLOGY KNOWLEDGE Google Docs
Workday
MS Excel
MS Outlook
MS PowerPoint
MS Word
Adobe Photoshop
Social Media
MS Office
Google Drive
LinkedIn
Electronic mail
TECHNICAL TERMINOLOGY Legal
Financial
AREA OF WORK EXPERIENCE Immigration
Tourism
AREA OF SPECIALIZATION Contracts
Business process management
ADDITIONAL INFORMATION TRANSPORTATION/TRAVEL INFORMATION Own transportation
WORK CONDITIONS AND PHYSICAL CAPABILITIES Ability to work independently
Fast-paced workplace
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Large workload
Work with minimal supervision

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📌 Administrative Assistant (Ontario)
🏢 Kibbi Technologies
📍 Ontario