Now Hiring: Administrative Assistant
We are seeking an organized, detail-oriented, and proactive Administrative Assistant to provide day-to-day administrative and organizational support within a private organization in Barrie.

This role is well suited to a dependable professional who is comfortable managing competing priorities, handling confidential information, taking initiative, and adapting to changing needs. The successful candidate will have the opportunity to work closely with senior leadership while continuing to develop their administrative and coordination experience.

Position Details
Location: Barrie, Ontario
Employment Type: Part-Time, Temporary to Start
Hours: Approximately 24 hours per week
Schedule: Flexible daytime schedule
Potential: Opportunity to develop into a full-time and/or permanent position; however, ongoing employment is not guaranteed.

About the Opportunity
This position is well suited to someone who enjoys variety, takes initiative, and takes pride in keeping things organized and moving forward.

Responsibilities
Responsibilities will include a combination of administrative, coordination, and organizational support. Priorities may change throughout the day, so the successful candidate should be comfortable managing multiple tasks and adapting as needs evolve.

The role may include calendar and appointment management, expense and invoice organization, vendor coordination, document management, meeting preparation, follow-up, and support for ongoing projects.

Key Responsibilities
Calendar & Scheduling

Manage calendars, appointments, and meetings

Coordinate scheduling changes and upcoming commitments

Track key dates, deadlines, and follow-ups

Assist with meeting coordination and preparation

Administrative & Financial Documentation

Organize receipts and expense documentation

Assist with invoice administration

Maintain accurate records and supporting documentation

Keep administrative information organized and accessible

Vendor & Service Provider Coordination

Communicate with vendors, contractors,



and external service providers

Coordinate appointments and scheduling

Follow up on outstanding items

Gather information and confirm completion of commitments

Document & Project Support

Organize and maintain electronic and physical files

Track important documentation, action items, and deadlines

Assist with meeting preparation and follow-up

Support various administrative, operational, and project‑related activities

General Administrative Support

Provide day-to-day administrative assistance as required

Assist with a variety of personal and business‑related administrative tasks

Take on additional responsibilities as priorities evolve

What We're Looking For
The ideal candidate will have approximately 1–3 years of experience in an administrative or coordination-focused role.

Relevant backgrounds may include:

Administrative Assistant

Administrative Coordinator

Junior Executive Assistant

Executive Assistant

Office Coordinator / Administrator

Project Administrator / Coordinator

Operations Coordinator

Personal Assistant

Candidates with less direct Executive Assistant experience may still be considered if they demonstrate strong organization, professionalism, initiative, communication skills, and the ability to learn quickly.

Qualifications & Skills

High school diploma required; post‑secondary education is an asset

Approximately 1–3 years of relevant administrative or coordination experience

Strong organizational and time‑management skills

Excellent attention to detail

Strong written and verbal communication

Comfortable managing calendars and appointments

Experience with document and information organization





Comfortable handling invoices, receipts, and expense documentation

Strong follow‑up and task‑tracking abilities

Professional telephone and email communication

General computer proficiency

Ability to manage multiple priorities effectively

Strong judgment and problem‑solving skills

Personal Attributes
The successful candidate will be:

Highly organized, dependable, and detail‑oriented

Professional, personable, and trustworthy

Discreet and comfortable handling confidential information

Proactive, resourceful, and adaptable

Comfortable taking initiative and working independently

Strong at following through on tasks

Eager to learn and take on additional responsibilities

Confidentiality & Professionalism
This position involves working closely with senior individuals and may provide access to sensitive personal, financial, business, scheduling, and operational information.

Discretion, confidentiality, sound judgment, and professional boundaries are essential.

Important Considerations
This is an initially part‑time and temporary opportunity, at approximately 24 hours per week. There is potential for the position to develop into a full‑time and/or permanent opportunity based on organizational needs and performance, but this cannot be guaranteed.

The role may involve a combination of business and personal administrative support. Candidates should be comfortable working in an environment where responsibilities can vary and priorities may change.

Why Consider This Opportunity?
This opportunity is well suited to a junior administrative professional looking to expand their experience beyond a traditional administrative role. The successful candidate will gain exposure to a broad range of administrative, coordination, operational, and project‑based responsibilities while working closely with senior leadership.

#ondt #ONDT

Contract Info / Information sur le contrat

Job ID / No. du Poste: 63210693

Open Positions / Postes Ouverts: 1

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📌 Personal Admin Assistant (Ontario)
🏢 Fuze HR Solutions
📍 Ontario