Office & Safety Coordinator
Administrative Operations | Safety Coordination | Technology & AI Support

Location: Amaranth, ON
Company: Whispering Pines Landscaping
Job Type: Full-Time, Permanent, In Office

Hours: Monday – Friday 8:00 am – 4:00 pm

Wage: $25.00- $35.00 / hour

Join a Growing Team That Values People, Safety, and Innovation

Whispering Pines Landscaping is seeking an organized, detail-oriented, and proactive Office and Safety Coordinator to support our growing team.

This role is ideal for someone who enjoys variety in their workday and thrives in a fast-paced environment. You will play a key role in office administration, health and safety coordination, employee support, training administration, and technology initiatives. You will also help drive process improvements through the use of emerging technology and AI tools.

If you are highly organized, enjoy solving problems, and take pride in keeping things running smoothly behind the scenes, we would love to hear from you.

What You'll Do
Office Administration & Team Support

Provide reception coverage and greet visitors, vendors, and guests

Assist with incoming phone calls and customer inquiries

Coordinate office purchasing, supplies, and inventory

Maintain office organization, storage areas, and common spaces

Coordinate employee recognition programs, anniversary gifts, and staff events

Assist with processing sales contracts, project binders, and administrative projects

Support website updates, marketing requests, and social media inquiries

Training & Employee Development

Schedule employee training and certification programs





Maintain training records and certificates in BambooHR

Coordinate meeting logistics, refreshments, and event planning

Support annual training planning and certification renewals

Health & Safety Coordination

Attend Joint Health & Safety Committee meetings and prepare meeting minutes

Conduct workplace inspections and maintain safety documentation

Maintain Safety Data Sheets (SDS) and safety records

Assist with policy updates and health & safety initiatives

Support annual safety program reviews and compliance requirements

Technology & Process Improvement

Research and evaluate AI and technology tools that improve efficiency and communication

Assist with implementing approved software, systems, and workflows

Support digital transformation and process improvement initiativesReview administrative processes and identify automation opportunities

Assist departments with adopting new technologies and AI solutions

Compliance & Vendor Administration

Manage subcontractor compliance documentation

Track Certificates of Insurance (COIs) and WSIB renewals

Coordinate contractor onboarding packages and follow-up documentation

Assist with permit renewals and regulatory documentation





What We're Looking For
Required Qualifications

Minimum 2 years of administrative, office coordination, or related experience

Health & Safety experience or familiarity with workplace safety programs

Strong organizational and time management skills

High attention to detail and accuracy

Strong proficiency with Microsoft Office and Google Workspace

Ability to manage multiple priorities in a fast-paced environment

Professional, positive, and customer-focused attitude

Experience working with AI tools and emerging technology, Claude AI experience an asset

Preferred Qualifications

Experience with HRIS systems such as BambooHR

Experience coordinating training programs and employee records

Knowledge of WSIB, Certificates of Insurance, and subcontractor compliance documentation

Experience in construction, landscaping, trades, or service-based industries is considered an asset

Why Join Whispering Pines Landscaping?

Competitive compensation

Group benefits program

Profit-sharing opportunities

Company events and team-building activities

Professional development and training opportunities

Opportunity to help shape and improve company systems and processes

Supportive team setting built on Respect, Integrity, Teamwork, Excellence, and Leadership

At Whispering Pines Landscaping, we believe our people are our greatest asset. We're looking for someone who shares our commitment to exceptional service, continuous improvement, and creating a positive workplace culture.

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📌 Office & Safety Coordinator (Ontario)
🏢 North Eastern Services
📍 Ontario