Job Summary

We are seeking a dynamic and detail-oriented Accounting Specialist to join our finance team. In this role, you will be responsible for managing core accounting functions, ensuring accurate financial record-keeping, and supporting the overall financial health of the organization. Your expertise will help streamline processes, maintain compliance, and provide valuable insights through precise account analysis and reconciliation.

This position offers an exciting opportunity to contribute to a fast-paced setting where your skills in accounting software and financial services will make a tangible impact.

Key Responsibilities:

Accounts Payable (AP)

- Receive, review, and verify invoices and expense reports.
- Ensure proper coding, approvals, and compliance with company policies.
- Enter invoices into the accounting system accurately and on time.
- Prepare weekly cheque runs, EFTs, or online payments.
- Reconcile vendor statements and resolve discrepancies.
- Maintain up-to-date vendor files and obtain required documentation.
- Monitor AP aging and ensure timely payments.

Accounts Receivable (AR)

- Issue customer invoices and statements according to billing schedules.
- Open storage accounts for all new shipments and already in storage.
- Update IN/OUT storage dates.
- Create Advice of valuation protection and Warehouse receipts for each customer.
- Collect deposits and final payments for the moves and follow up on any outstanding balances.
- Apply customer payments (cheques, credit cards, EFTs) to the correct accounts.




- Monitor AR aging and follow up on overdue accounts professionally.
- Investigate and resolve payment discrepancies or short-payments.
- Process customer refunds or credits as required.
- Maintain accurate customer account information.

Payroll Support

- Enter employee timecards accurately and in a timely manner.
- Verify hours submitted and follow up on discrepancies.
- Ensure proper coding of labour hours to departments, jobs, or cost centres.
- Support payroll processing by providing accurate timesheet data.
- General Accounting Support
- Assist with month-end close by preparing reconciliations and reports.
- Maintain organized filing systems for AP, AR, and payroll documentation.
- Communicate with vendors and customers regarding account inquiries.
- Support internal and external audits by providing required documentation.

Skills & Qualifications

- Minimum 2 years experience in AP/AR or general accounting
- Completion of college or degree in Accounting, Finance or Business Administration.
- Strong attention to detail and high accuracy.
- Proficiency in accounting software, direct experience with Moveware is an asset
- Ability to manage deadlines and prioritize multiple tasks.
- Excellent communication and problem-solving skills.
- Better to have Logistics, Moving, or Warehousing experience

Pay: From $22.00 per hour Expected hours: 40.0 per week

Benefits

- Dental care
- On-site parking
- Paid time off
- Vision care

Experience:
- Accounts receivable and payable : 3 years (required)

Work Location: In person

📌 Accounting Specialist (Scarborough)
🏢 Tippet Richardson
📍 Scarborough