Administrative Assistant Duties

Residential Condo building.

Tasks

· Answer incoming phone calls

- Greet clients/suppliers/visitors

· Call clients and suppliers for service calls
- Perform other clerical receptionist duties such as mailing, filing, scanning etc.
- Prepare letters and notices to co-owners
- Write memos and emails to co-owners in both official languages
- Coding of invoices
- Maintain building facility reservation calendar
- Provide overall administrative support to Director of Operations
- Compile, enter and maintain all relevant co-owner information in Building System , to ensure accurate and appropriate information is available to staff.
- Respond to and dispatch inquiries in the general inbox;
- 3 years’ experience as a service administrative assistant or relevant industry;
- Advanced knowledge of common software and tools, including Excel
- Excellent verbal and written communication skills;




- Solid organizational and time management skills;
- Detail oriented, with a solid sense of judgement;
- Ability learn and adapt quickly to different projects and systems;
- Ability to thrive in a high paced environment with pressure to meet tight deadlines;
- Experience working for a Property Management company

Type d'emploi : Permanent, Temps plein

Rémunération : 45 000,00$ par an

Avantages

- Assurance Dentaire
- Assurance Maladie Complémentaire

Expérience:
- administration: 2 ans (Obligatoire)
- Suite Office: 5 ans (Obligatoire)

Langue:
- anglais (Obligatoire)
- Français (Obligatoire)

Permis/certificat:
- permis de travail (Obligatoire)

Lieu du poste : En présentiel

📌 Adjoint(e) administratif(ve)
🏢 MC Finance
📍 Montreal