Job Opening: Administrative Assistant

Company Name: Armour Equipment

Location: Calgary

Job Type: Full-Time

Join the Armour Equipment Team in Calgary!

Are you an organized, detail-oriented professional looking for a dynamic work environment? Armour Equipment is seeking a proactive Administrative Assistant to support our operations and maintain the efficiency of our office. If you thrive in a fast-paced setting, enjoy working with numbers, and have a knack for keeping things running smoothly, we want to hear from you!

About Us

Armour Equipment is a leading scaffolding contractor, providing high-quality equipment rentals, sales, and installation services throughout Calgary and Southern Alberta. At Armour, we believe that our success is driven by our people and the Core Values we live by every day. Our culture is built on respect, accountability, and teamwork, creating an workplace where employees feel valued, empowered, and proud of the meaningful work they do.

About the Position

This role plays a key part in ensuring the smooth daily operations of our office, supporting multiple departments with administrative, financial, and customer service tasks. The Administrative Assistant will report to the Office Manager and work full-time from our head office in Calgary.

We are looking for someone who is highly organized, proactive, and detail-driven, with excellent communication skills and the ability to multitask efficiently.

Responsibilities

Office Administration & Customer Service

✔ Answer and redirect phone calls in a professional, friendly manner.

✔ Greet all incoming and outgoing customers, ensuring a welcoming environment.

✔ Maintain cleanliness and organization in reception and common areas.

✔ Process and distribute mail,



including scanning and preparing outgoing correspondence.

✔ Order and maintain office supplies, stationary, and employee jersey’s.

✔ File documents accurately and efficiently.

✔ Assist with monthly internal office communications.

✔ Clean and stock snack and coffee station for customers and employees

Financial & Data Management

✔ Process daily operations orders and returns, ensuring accurate data entry.

✔ Correct billing errors and manage invoice processing.

✔ Balance and reconcile customer accounts, including EFT and cheque deposits.

✔ Process credit card payments and maintain financial records.

✔ Assist with accounts receivable, including credit reference checks and customer follow-ups.

✔ Upload invoices to online accounting portals and handle compliance documentation (WCB, COI, STAT).

Support for E&D; Department

✔ Perform data entry for E&D; daily work and outstanding material sheets.

✔ Process rental order (RO) requests.

✔ Email and upload invoices for E&D; projects.

Additional Duties

✔ Complete various administrative tasks as requested by management to support daily operations.

Qualifications

Education & Experience

✔ High School Diploma (Post-secondary education is an asset).

✔ Previous administrative or accounts receivable experience preferred.

Skills & Abilities

✔ Friendly,



outgoing personality with excellent communication skills (verbal & written).

✔ Strong proficiency in Microsoft Office, Outlook, and Excel.

✔ Experience with Microsoft Business Central is an asset.

✔ Highly organized and detail-oriented, with a proactive approach.

✔ Ability to multitask efficiently in a fast-paced environment.

✔ Experience handling a multi-line phone system professionally.

✔ Physically capable of lifting light boxes and occasional kneeling.

✔ Self-starter with the ability to work independently and as part of a team.

Our Values - They Come First

Your specific skills and experience in your role are crucial to us, but we hire based on a cultural fit and personality assessment first and foremost. It doesn’t matter how skilled you are, if you don’t believe in what we do and don’t work well with the team, it won’t be a good fit for either of us.

Please review Armour’s Core Values on our website and if you believe that you have what it takes to become a positive addition to the Armour team, please forward your resume.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Join the Armour team today and take pride in the challenging and important work you do!

Job Types: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

Benefits

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:
- French not required

Licence/Certification:
- Driving Licence (preferred)

Location:
- Calgary, AB T2H 1K5 (required)

Work Location: In person

📌 Administrative Assistant (Calgary)
🏢 Armour Equipment
📍 Calgary