About CWMM Consulting Engineers Ltd:

CWMM Consulting Engineers Ltd is a BC-based Structural Engineering services firm specializing in the design of buildings, bridges, industrial and specialty structures, as well as seismic assessment and remediation. Founded in 1955, we have more than 70 years of history in delivering a variety of services to our valued clients across Canada and abroad. Our mission is to provide the highest level of service, by combining our passion, expertise, creativity, and experience into each project, while striving to continuously improve our performance.

We believe that people have different strengths and at CWMM, we’re motivated to provide opportunities for personal growth to reach one’s full potential. When joining CWMM, we make sure that you’re appreciated and always encouraged to conquer new challenges.

Job Summary

We are currently seeking an Administrative Assistant for our firm’s Kelowna office. The successful candidate will have excellent communication skills and be able to manage a wide variety of tasks with a willingness to learn. We also look for someone who is proficient using MS Office (Word, Excel, Outlook) and other software as required. Your tasks will include supporting our office’s daily operations by managing administrative tasks and creating contents for our marketing channels.

KEY RESPONSIBILITIES

ADMIN

- Answer telephone calls from clients and general public.
- Ability to work independently and prioritize tasks.
- Print incoming emails and/or download attachments including AutoCAD drawings, pdf’s, reports, etc., save and label accordingly on Server.
- Create, update and maintain current jobs, fees and proposal listings.
- Print and assemble Documents and time sensitive materials for courier.
- Prepare documents as required for projects.




- Scan and email drawings, schedules, field reviews
- Archive file folders for storage with appropriate labelling for easy retrieval as required.
- Retrieve old and existing job correspondence and drawings for reference to current jobs.
- Communicate with existing and potential clients and interpret their structural needs on incoming calls and clients in person and relay to Engineers or techs for specific or new projects.
- Purchase office stationery, equipment and kitchen supplies.
- Renew memberships and business licenses.
- Assemble, package and send shipments for courier delivery.
- Book flights, hotels and car rentals.
- Book webcasts, webinars, lunch & learn seminars and set up boardroom computer.
- General office duties, i.e. make coffee and water plants, minor clean-up, etc.

MARKETING: The following skills would be an asset

· Knowledge of building, updating and maintaining a website and making recommendations for improvements.

· Experience in using tools such as WordPress and Adobe Creative Suite.

· Optimize SEO on WordPress site.

· Knowledge of social media and email marketing would be an advantage.

Why work for CWMM Consulting Engineers Ltd?

· Positive, collaborative work environment.

· Competitive wage, which will be determined based on your skills and experiences.

· Paid annual vacation.

· Comprehensive group benefits including extended health care, dental coverage, vision coverage, LTD, and life insurance.

· Office closure between Christmas and New Years’ Day.

We thank all applicants for their interest, however only those selected for an interview will be contacted.

Job Type: Part-time

Schedule

- Monday to Friday, 8 AM – 12 PM, 20 hours/week

Pay: $20.00-$27.00 per hour

Benefits

- Dental care
- Extended health care
- In office parking

Work Location: In person

📌 Administrative Assistant (Kelowna)
🏢 CWMM Consulting Engineers
📍 Kelowna