OVERVIEW

LANGUAGES

English

EDUCATION

- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

EXPERIENCE

1 year to less than 2 years

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

WORK SETTING

- Business services

RESPONSIBILITIES

- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Direct staff
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Supervise other workers
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee the preparation of reports
- Arrange travel, related itineraries and make reservations




- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Maintain and manage digital database

SUPERVISION

- 5-10 people

COMPUTER AND TECHNOLOGY KNOWLEDGE

- Google Docs
- Workday
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- Adobe Photoshop
- Social Media
- MS Office
- Google Drive
- LinkedIn
- Electronic mail

TECHNICAL TERMINOLOGY

- Legal
- Financial

AREA OF WORK EXPERIENCE

- Immigration
- Tourism

AREA OF SPECIALIZATION

- Contracts
- Business process management

ADDITIONAL INFORMATION

TRANSPORTATION/TRAVEL INFORMATION

- Own transportation

WORK CONDITIONS AND PHYSICAL CAPABILITIES

- Ability to work independently
- Quick-paced environment
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision

📌 Administrative Assistant (Ajax)
🏢 Kibbi Technologies
📍 Ajax