Administrative / Executive Assistant – Automotive Industry

Auto Fleet Inc.

Location: Calgary, AB

Position: Full-Time

About the Position

Auto Fleet Inc. is seeking an experienced, professional, and highly organized Administrative / Executive Assistant to support our day-to-day business operations and management team.

The ideal candidate must have a minimum of 3 years of administrative experience within the automotive industry. We are looking for someone who understands the quick-paced environment of an automotive business, is comfortable dealing with customers and suppliers, and can confidently manage multiple administrative responsibilities.

Key Responsibilities

- Manage the front desk and provide a professional, welcoming experience for clients and visitors
- Maintain strong client relationships, including responding to inquiries and following up with customers
- Prepare and process invoices, receipts, payments, and related documentation
- Perform basic bookkeeping and maintain organized financial and administrative records
- Order automotive parts, communicate with suppliers, track orders, and follow up on deliveries
- Organize management and business schedules, appointments, meetings, and reminders
- Assist the executive/management team with daily administrative duties and follow-ups
- Answer and manage phone calls, emails, correspondence, and customer inquiries
- Maintain organized digital and physical files and business records
- Coordinate appointments and assist with workflow between clients, management, suppliers, and technicians




- Upload content to the company's social media platforms and assist with regular posts and customer engagement
- Follow up on outstanding invoices, appointments, parts orders, customer requests, and other business matters
- Assist with other administrative and operational duties as required

Qualifications
- Minimum 3 years of administrative experience in the automotive industry – required
- Strong knowledge of automotive office operations and terminology
- Previous experience with invoicing, bookkeeping, parts ordering, and customer service
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Qualified and confident when dealing with customers, suppliers, and business partners
- Comfortable managing multiple priorities in a busy environment
- Good computer skills, including Microsoft Office and email
- Experience with bookkeeping/accounting software is an asset
- Experience managing or posting to business social media accounts is an asset
- Reliable, detail-oriented, proactive, and able to work independently
- Strong follow-up skills and ability to keep management organized

What We're Looking For We are looking for someone who can become a key administrative support person within Auto Fleet — someone who takes ownership of tasks, stays ahead of deadlines, keeps the office organized, and provides excellent service to our clients.

To apply: Please submit your resume along with a brief description of your previous experience working in the automotive industry.

Pay: $30,000.00-$50,000.00 per year

Benefits

- Casual dress
- Company car
- Company events
- On-site parking
- Relocation assistance
- Store discount

Work Location: In person

📌 Administrative / Executive Assistant – Automotive Industry (Calgary)
🏢 Auto Fleet Complete
📍 Calgary