Business Administration and Development Coordinator

Location: Montreal / Hybrid or work from home depending on the organization . Job type: Full-time. Hours: 40 hours per week. Company: Prositeweb Inc.

About the position

Prositeweb is seeking an organized, proactive, and communicative individual for a hybrid role in administration and business development . The successful candidate will play a central role in the smooth operation of the company’s administrative functions, while actively supporting growth through prospecting, opportunity tracking, pre-qualification of incoming leads, and the organization of sales initiatives. This position is ideal for a versatile individual who enjoys structuring, coordinating, and moving projects forward, as well as contributing to the development of new business opportunities.

Main responsibilities

1) Administration and coordination

- To ensure the daily administrative follow-up of the company
- Organize internal documents, files and information
- Carry out the necessary follow-ups with clients, partners or collaborators
- Responding to certain general inquiries and directing requests to the correct place
- Coordinate appointments, calls, meetings and reminders
- Update tracking tools, contact lists, spreadsheets and CRM
- Assisting with the preparation of basic administrative documents, submissions, or presentations
- Ensuring the smooth flow of information between the different activities of the company

2) Sales prospecting and follow-up

- Conduct targeted prospecting activities, particularly on LinkedIn
- Research and qualify new contacts or potential companies




- Conduct initial follow-ups with prospective clients
- Responding to incoming calls or requests using a pre-qualification approach
- Identify the initial needs of prospects and gather relevant information
- Schedule follow-up appointments or calls with management
- Keep information related to business opportunities up to date
- Ensure structured and regular follow-ups

3) Monitoring, visibility and support for development

- Identify relevant opportunities for the company: events, calls for tenders, partnerships, visibility opportunities
- Identify interesting strategic events or networking activities
- Contribute to the commercial organization and monitoring of development initiatives
- Publish content on social media using materials already prepared by the team
- Perform straightforward coordination tasks related to the company’s digital presence
- Report opportunities, trends, or useful information to management

Approximate job breakdown

- 50% administration and coordination
- 30% prospecting and sales follow-up
- 20% monitoring, opportunity research, events, sales organization and distribution of provided content

Desired profile

- Excellent organization and a good sense of priorities
- Good ability to manage multiple files simultaneously




- Fluency in written and oral communication
- Comfort with calls, follow-ups and professional exchanges
- Ability to work independently and in a structured manner
- Initiative and practicality
- Interest in business development and company growth
- Good command of common digital tools

Requirements and strengths

- Experience in administration, coordination, customer service, sales support, or business development
- Knowledge of LinkedIn for prospecting or professional networking
- Ability to use tools such as Google Workspace, Excel, CRM, scheduling platforms, or collaborative tools
- Good quality of written and spoken French
- Functional English is an asset
- Experience in an SME or agency environment: a significant asset

What we are looking for most

We are looking for someone capable of:
- keep the administration well structured
- actively support prospecting efforts
- ensure proper follow-up of opportunities
- to help the company stay organized, visible and moving forward

This position is neither a sales management role nor a full-fledged marketing role. It is a key role in coordination, sales support, and organization .

Job priorities in case of overload

- Lead and inbound call tracking
- Prospecting and follow-ups
- Monitoring and opportunities
- Social media posts

You will join a growing company with a clear vision, a versatile environment, and a concrete role in the organization and development of activities. You will contribute directly to the company’s internal structure and the creation of new opportunities.

📌 Business Administration and Development Coordinator (Montreal)
🏢 Prositeweb
📍 Montreal