Job Summary

We are seeking a dynamic and enthusiastic Event Sales & Booking Coordinator to join our vibrant team. In this role, you will be the driving force behind securing and managing event bookings, ensuring seamless coordination from initial inquiry to event execution. Your energetic approach and excellent communication skills will help create memorable experiences for our guests while maximizing revenue opportunities.

This position offers a fantastic chance to thrive in a fast-paced hospitality environment, where your organizational talents and sales expertise will shine.

Responsibilities

- Actively promote our venue’s event spaces through targeted marketing efforts and personalized guest interactions
- Respond promptly and professionally to all inquiries, providing detailed information about available services, packages, and pricing options
- Negotiate contracts with clients, ensuring mutually beneficial agreements that align with budget constraints and event requirements
- Coordinate all aspects of event bookings, including scheduling, resource allocation, and liaising with internal teams such as catering, technical support, and operations
- Upsell additional services and amenities to enhance guest experience and increase revenue streams
- Maintain accurate records of bookings, client communications,



and contractual details using organizational tools and software
- Deliver exceptional guest service by addressing client needs proactively and ensuring smooth communication throughout the planning process

Requirements

- Proven experience in sales, hospitality, or event coordination within restaurant or hotel environments
- Strong marketing skills with the ability to attract recent clients and retain existing ones
- Excellent negotiation and customer service abilities with a positive, energetic attitude
- Exceptional organizational skills to manage multiple bookings simultaneously while meeting deadlines
- Effective time management skills to prioritize tasks in a fast-paced setting
- Knowledge of budgeting principles to assist clients with cost-effective planning options
- Outstanding communication skills for clear collaboration with clients and internal teams
- Familiarity with restaurant or hotel operations enhances understanding of guest expectations and service standards

Join us if you’re passionate about creating unforgettable events! Bring your energy, creativity, and organizational prowess to a role where every day offers new opportunities to inspire guests and drive success.

Work Location: In person

📌 Event Sales & Booking Coordinator (Calgary)
🏢 RIO BANQUET
📍 Calgary