Atlas Energy Systems Inc.

Fredericton, NB or Saint John, NB

Full-time

Atlas Energy Systems Inc. is a rapidly growing HVAC, refrigeration, heat pump and electrical company serving customers throughout New Brunswick. As we continue to expand our operations, we are looking for an organized, capable and dependable Office Administrator to help build and maintain an efficient administrative system behind the business.

This is an important role within Atlas. We are looking for someone who can take ownership of the day-to-day administration of the office, keep information organized, maintain accurate records and help ensure that nothing falls through the cracks.

What You'll Be Doing

- Manage day-to-day office administration and organization
- Maintain customer, vendor and company records
- Assist with scheduling, dispatching and coordination of service calls and projects
- Handle customer communications by phone, email and other channels
- Prepare and organize invoices, receipts, purchase orders and other documentation
- Monitor accounts receivable and assist with customer payment follow-up
- Assist with accounts payable and vendor documentation
- Maintain accurate financial records in QuickBooks Online
- Enter and categorize transactions and maintain organized supporting documentation
- Assist with bank and credit-card reconciliations
- Assist with payroll administration and employee records
- Maintain organized digital and physical filing systems
- Help keep customer and job information accurate and up to date
- Work with Housecall Pro and other business software as required
- Assist management with reports, paperwork, documentation and administrative projects
- Help develop and improve office procedures and systems as Atlas grows




- Coordinate with technicians, management, customers, suppliers and subcontractors
- Identify administrative problems before they become operational problems

QuickBooks Online Experience Is Important

Proficiency with QuickBooks Online is a key requirement for this position.

You should be comfortable navigating QuickBooks Online, entering and categorizing transactions, managing customer and vendor information, reconciling accounts and maintaining accurate financial records.

We are looking for someone who understands that good bookkeeping and administration are about more than entering numbers. The information needs to be accurate, organized and practical to management.

Experience with payroll, accounts payable, accounts receivable and month-end procedures would be a strong asset.

The Person We're Looking For

You are

- Highly organized and detail-oriented
- Reliable and able to take ownership of your responsibilities
- Comfortable working independently
- Professional and friendly with customers and suppliers
- Confident communicating by phone and email
- Comfortable working with numbers and financial information
- Proficient with computers and business software
- Experienced with QuickBooks Online
- Able to prioritize multiple tasks in a fast-moving environment
- Someone who notices what needs to be done and takes care of it




- Interested in building systems rather than simply completing individual tasks
- Discreet and trustworthy with confidential company and employee information

Experience

Required:

- Administrative or office experience
- Strong computer skills
- QuickBooks Online experience
- Strong organizational and communication skills

Assets:

- HVAC, electrical, construction or trades-industry office experience
- Experience with Housecall Pro or similar field-service software
- Bookkeeping experience
- Payroll experience
- Accounts payable/receivable experience
- Experience working in a growing small or medium-sized business

Why Atlas?

Atlas is growing quickly, and this position provides an opportunity to become an important part of the company's administrative foundation.

We're building a professional, organized and scalable company, and we want someone who wants to help build the systems that support that growth, rather than simply maintain the status quo.

The right person will have meaningful responsibility and the opportunity to grow with the company as our operations expand across New Brunswick.

Compensation

Competitive compensation based on experience and qualifications.

Full-time position with potential for increased responsibility as the company grows.

How to Apply

Please submit your resume through Indeed outlining your relevant administrative, accounting and QuickBooks Online experience.

Atlas Energy Systems Inc.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $19.54-$32.40 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Office Administrator / Administrative & Accounting Assistant (Fredericton)
🏢 Atlas Energy Systems
📍 Fredericton