Part-Time Executive & Personal Assistant / Bookkeeper

Private Multi-Location Medical Practice – Vancouver, BC

Part time | 8–10 hours/week initially | Primarily remote

$40–$45/hour, depending on experience A busy physician-owner of a growing multi-location medical practice is seeking an experienced, highly organized and proactive Executive & Personal Assistant / Bookkeeper.

This is a high-trust role combining executive business support, hands-on personal assistance and bookkeeping. The ideal candidate is resourceful, discreet, comfortable working independently, and able to take loosely defined tasks through to completion with minimal supervision.

Responsibilities

Executive & Business Support

- Manage inbox, calendar, meetings and follow-ups.
- Draft routine correspondence and communicate with physicians, vendors, advisors and other external contacts.
- Conduct research, compare options and prepare concise recommendations.
- Organize contracts, documents, signatures and important records.
- Track outstanding matters and ensure delegated tasks are followed through.
- Coordinate business travel, appointments and logistics.

Personal & Family Support

- Manage personal and family logistics, including travel, appointments, reservations and events.
- Research and coordinate purchases, services and activities, presenting well-vetted options.
- Arrange household services, repairs, vehicle servicing and other appointments.
- Handle purchases, returns, exchanges, refunds and delivery follow-up.
- Assist with gifts, family activities, bookings and general personal administration.
- Follow up with retailers, service providers, contractors and other personal contacts.
- Help keep track of renewals, reservations, commitments and other tasks requiring follow-through.





Bookkeeping & Financial Administration

- Review bank and credit-card transactions.
- Categorize expenses and perform reconciliations.
- Organize receipts, invoices and bookkeeping records.
- Assist with accounts payable and recurring expenses.
- Maintain clean financial records for review by the company’s accountant.

This role supports the physician-owner directly and is separate from day-to-day clinic operations, staffing and payroll administration, which are managed internally.

Ideal Candidate

- 3–5+ years of relevant experience in executive assistance, personal assistance, bookkeeping or a similar high-trust role.
- Experience supporting a business owner, executive or professional.
- Practical bookkeeping experience, including bank and credit-card reconciliations.
- Experience with QuickBooks Online, Xero or similar software.
- Excellent written communication and organizational skills.
- Strong judgment, discretion and attention to detail.
- Comfortable taking initiative and solving problems independently.
- Confident handling both professional and personal matters.

Experience supporting a physician, entrepreneur, professional practice or business owner would be an asset. Hours & Compensation

- Approximately 8–10 hours per week initially
- $40–$45/hour, depending on experience
- Primarily remote, with occasional in-person work in Vancouver
- Flexible scheduling
- Potential for additional hours over time

How to Apply Please send your résumé together with a brief note outlining your relevant executive/personal assistant experience, bookkeeping background and current availability.

Pay: $40.00-$45.00 per hour

Expected hours: 8.0 – 10.0 per week

Work Location: Hybrid remote in Vancouver, BC V5Z 1K1

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