Who are we?

peopleCare Communities is a long-term care and retirement living organization that has operated throughout Ontario for over 50 years. We are thrilled to be named one of Canada’s Best Managed Companies for the Twelfth year in a row. This award recognizes top companies across Canada for overall performance, sustained growth, strategy, capabilities and innovation, culture and commitment, and leadership. We are also accredited with Exemplary Standing, the highest award possible through Accreditation Canada’s Qmentum program.

WHAT WE OFFER

- Employer Paid Advantages
- Employer Matched RPP
- Employee Wellness Program
- Education Assistance Program

THE ROLE As part of the Finance team, the Payroll Manager oversees accurate payroll processing, ensures compliance with regulatory requirements, and drives continuous process improvement. peopleCare seeks a strategic leader with a passion for operational excellence, team development, and stakeholder collaboration.

Reports to: Director of Accounting and Financial Reporting

RESPONSIBILITIES

- Develop and lead plans of action to support peopleCares strategic objectives, internal controls and productive processes across the organization.

- Oversee the accurate and timely processing of payroll for a multi-location, multi-union enterprise, ensuring compliance with government regulations and relevant CBA’s.

- Communicates regularly with home leaders and other stakeholders to resolve issues and ensure accurate and timely payroll processing

- Lead and support payroll team members, fostering a collaborative and high-performance work environment.
- Co-lead change management initiatives related to payroll with the Payroll specialists, promoting adoption of new processes and technologies.
- Support internal and external audits and audit payroll data, including earnings, deductions, and benefits,



to ensure accuracy and compliance.
- Investigate and resolve payroll issues, discrepancies, and employee concerns effectively to support the team of payroll specialists.
- Optimize and maintain payroll software system ADP WFN and payroll processes in conjunction with the Payroll administrators for enhanced efficiency and accuracy.
- Generate and analyze payroll and financial reports, providing insights and recommendations to management.
- Oversee year-end payroll activities and accurate administration of benefit deductions, pension contributions, and other entitlements.
- Create departmental KPI and monitor performance
- Collaborate with the Finance team to insure accurate GL files

Experience & Education Required:

- Post-secondary education in payroll, accounting, or related business program
- Successful completion of Canadian Payroll Association certification, a designation of PCP or PLP (formerly CPM) (preferred)
- Minimum 5 years leadership experience in a multi-location environment, including experience with hourly and salaried payroll
- Experience using ADP WFN will be considered a major asset
- A strong understanding of collective agreements

Thank you for your interest in this position. We are excited to learn more about you and the experience you would bring to our team.

peopleCare is committed to an inclusive and accessible recruitment process. Accommodations are available upon request for candidates taking part in all stages of the recruitment and selection process.

This posting is for an existing vacancy. peopleCare does not use artificial intelligence to screen, assess or select applicants. Applications are reviewed by members of our recruitment team.

Compensation for this role will be discussed during the interview process and will be determined based on the successful candidate’s qualifications, experience, and internal equity.

📌 Payroll Manager (Waterloo)
🏢 peopleCare Communities
📍 Waterloo